The Operations Coordinator will be responsible for providing a comprehensive and flexible contract administration service to the customer, to maintaining concise records of all contract transactions and to liaise regularly with the client representative. • To assist with the control of all financial and commercial aspects of contracts • To assist in the production of supporting financial information • To maintain and update both manual and computer records relating to contract • To prepare and issue predefined reports, which form part of the contract and customer requirement • Liaise closely with the site team and CFM, ensuring accurate processing of quotations and purchase orders, invoices, time sheets and PTO records • To undertake general office duties relating to the contract to include: • Correspondence and filing • Minutes of meetings • Preparation of reports and documentation • Updating of electronic records • Material ordering and administration • Vendor administration • Raising purchase orders and ensuring that purchase orders are updated when changes required. • Production of valuations and presentations of results. • Contract renewal documentation • Quote logging and processing • Process of timesheets from engineers, chasing and checking quality of data • Contract set up (PPM/ System support) • Application of Billing preparation • Contract escalation process and updates • To manage the Accounts Payable process for the contract which includes: • Upload, index and code A/P invoices and work with Managers to facilitate timely A/P workflow approvals within Yardi Payscan module • Set up executed purchase orders in Yardi for accurate application and tracking of contract operating and capital expenditures • Interface with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues • Respond to vendor inquiries and reconcile vendor statements • Maintain accurate A/P records and files to ensure compliance with IRS rules • To undertake the training of staff as and when required • To enable full auditable trails with, for example but not limited to, invoices, timesheets, material orders and goods received note • To be responsible for the commercial support on the contract through to the final account • Overall log book responsibility • All other work as assigned by T5 executive leadership \n EDUCATION AND EXPERIENCE • Bachelor’s degree or equivalent experience, required • 5+ years in a Contract Coordinator role or related experience, required • Real Estate or Property/Facilities Management Accounting experience, required • Accounts payable and job costing experience, required KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES • Experience with the Yardi Voyager or similar accounting systems, required • Strong proficiency in the use of spreadsheets and Windows, required • Handle confidential information in a sensitive and professional manner, required • Excellent verbal, written, and interpersonal communication skills, required • Ability to manage multiple tasks under strict deadlines while working independently, required • Ability to interact professionally with all levels of the organization, required • Exceptional organizational, quantitative and problem-solving skills, required • Exceptional attention to detail, required • Ability to approach problems both logically and creatively, required • A drive to exceed expectations and be part of a dynamic growing organization, required • An energetic self-starter with a “can-do / whatever it takes” attitude who can perform under pressure, work successfully on tight deadlines, and identify and resolve problems as they arise, required \n