Position Summary The Procurement Coordinator / Procurement Associate supports the day-to-day procurement operations of the Houston manufacturing site. This role is primarily responsible for purchase order processing, procurement documentation, system data maintenance, invoice/payment coordination, and administrative support for Procurement Specialists and the Procurement Manager. The ideal candidate is highly organized, detail-oriented, and comfortable working with ERP systems, Excel, suppliers, internal requestors, and cross-functional teams. Key Responsibilities 1. Procurement Documentation • Prepare and maintain PR/PO documentation, vendor quotations, purchase approvals, packing lists, receiving documents, invoices, vendor onboarding documents, and tax/payment-related documentation. • Ensure procurement files are complete, accurate, and properly organized. • Support document collection for audits and internal reviews. 2. Invoice & Payment Coordination • Coordinate with Accounts Payable (AP) to ensure invoices are properly matched and processed for payment. • Follow up on missing invoices, receiving records, approvals, or other documentation that may delay payment. • Track outstanding invoices and payment status. • Communicate with suppliers regarding invoice or payment issues when necessary. • Help prevent overdue payments and supplier account holds. 5. Procurement System & Data Management • Perform routine data entry and system updates. • Assist with procurement reports, open PO reports, invoice tracking, and purchasing status reports. • Ensure system records are consistent with supporting documentation. 6. General Procurement Support • Provide administrative and operational support to the department. Required Qualifications • Associate or Bachelor's degree in Business, Supply Chain, Procurement, Accounting, or a related field preferred. • 1–2 years of experience in procurement, purchasing, supply chain, administrative support, or a related field preferred. • Strong attention to detail and organizational skills. • Proficient in Microsoft Excel, Outlook, Word. • Ability to manage multiple tasks and meet deadlines in a fast-paced manufacturing environment. • Strong communication and follow-up skills. • Ability to work effectively with internal teams and external suppliers. • Chinese/English bilingual skills preferred due to cross-functional communication with U.S. and China teams. Key Competencies • Attention to Detail • Organization & Time Management • Procurement Operations • Excel & Data Management • Follow-Up & Accountability • Communication • Problem Solving • Teamwork • Process Discipline