Description Purpose: The Onboarding Coordinator will assist with providing both administrative and clerical support. They will act as a liaison with families/individuals participating in the Self Direction program to help fill vacancies as requested and facilitate the hiring process. To ensure compliance with laws, policies, and procedures. Essential Functions: • Performs customer service functions by answering employee requests and questions as requested. • Prepares and maintains employee files. • Runs reports from employee database as requested. • Files papers and documents into appropriate employee files in a timely manner; performs paper and system audits as necessary. • Enters data into the HR Database(s), ensuring the accuracy of information. • Recruits for all vacant positions within the Agency including advertising and presenting Agency information at career fairs in a professional manner. • Conducts the entire hiring process for Self-Hired staff including review of applications, all hiring paperwork and scheduling of all pre-employment testing. • Audits all new hire paperwork for accuracy and missing information. • Ensures proper and timely communication with applicable parties regarding new hire status and work eligibility. • Runs monthly Medicaid Exclusion report on all Agency employees, ensuring confidentiality of information. • Processes background checks and child registry, ensuring confidentiality of the information. • Ensures Personnel file check lists and files are complete and accurate. • Is responsible for the employment I-9 files, ensuring compliance, monitoring, and updating of I-9 Employment Eligibility Verification. Maintains current and accurate I-9 books. • Types and sends correspondence as necessary and within given timeframe. • Maintains all employee and applicant documentation as dictated by governing agencies. • Assists the Self Direction HR Program Director with various research projects and/or special projects. • Ensures department filing is done accurately and timely. • Conducts monthly, quarterly and annual peer audits, as requested. • Accurately interprets and administers legal mandates, policies, procedures, and regulations. • Distributes and maintains all New Hire and Annual trainings for Self-Hired staff. • All other related duties as assigned/requested by supervisor. Requirements Qualifications: • High School Diploma and 1 year experience in Human Resources and/or Recruiting. • Background in employment law and other government compliance regulations is preferred. • Strong organizational skills with a keen ability to prioritize and multi-task. • Ability to adhere to and meet deadlines. • Well developed team skills, unquestioned integrity, and the experience, confidence, and presence to effectively handle interpersonal relationships and sensitive HR issues. • Excellent communicator (oral and written) including the desire to ask questions and learn from co-workers. • Speaks clearly in positive or negative situations • Edits work for spelling and grammar, presents numerical data effectively, and is able to read and interpret written information. • Demonstrates accuracy, thoroughness, and monitors own work to ensure quality. • Adapts to changes in the work environment, manages competing demands, a fast-paced work environment and can deal with frequent change, delays or unexpected events. • Proficiency in Microsoft Word and Excel. • Valid NYS Driver’s License acceptable to agency insurance standards, preferred. Maintain valid insurance and provide insurance card if you use your own vehicle. Physical/Cognitive Requirements: • Sitting for extended periods of time. • Use of computer for extended periods of time. • Ability to remain calm in stressful or demanding situations. • Ability to perform multiple tasks. • Bending, reaching, pushing, pulling while filing and setting up Job Fairs. Must be able to lift a minimum of 50 pounds. • Adherence to Agency attendance policy.