Key Responsibilities 1. Vendor Identification, Assessment & Prequalification • Identify, evaluate, and develop a qualified pool of vendors, contractors, consultants, technology providers, and service partners. • Conduct market intelligence, industry benchmarking, and company profiling to assess vendor capabilities. • Evaluate vendors based on technical expertise, financial strength, project experience, execution capability, statutory compliance, and organizational credentials. • Prepare vendor prequalification and shortlisting reports with recommendations. 2. Techno-Commercial Evaluation • Review technical proposals in collaboration with Project, Engineering, Operations, and User Departments. • Analyze project scope, technical specifications, deliverables, execution methodology, and contractual requirements. • Conduct detailed techno-commercial assessments of bids and proposals. • Prepare Price Comparative Statements (PCS), Techno-Commercial Evaluation Reports, and recommendation notes. 3. Commercial Analysis & Strategic Negotiations • Lead commercial discussions and negotiations with shortlisted vendors and contractors. • Negotiate pricing structures, payment terms, project timelines, warranties, liquidated damages, performance guarantees, and contractual obligations. • Drive cost optimization initiatives while ensuring adherence to quality, operational, and project requirements. • Prepare negotiation summaries and savings analysis reports. 4. Vendor Due Diligence & Risk Assessment • Conduct comprehensive due diligence of prospective vendors, including: • Financial assessment and creditworthiness. • Project references and past performance reviews. • Organizational and technical capability evaluation. • Risk assessment and compliance verification. • Ensure compliance with statutory requirements, certifications, registrations, and corporate governance standards. 5. NFA Preparation & Approval Management • Prepare detailed Notes for Approval (NFA) with commercial recommendations and procurement justifications. • Present comparative analysis, negotiation outcomes, risk assessments, and vendor selection rationale. • Coordinate with senior management, finance, legal, and project stakeholders to obtain approvals. • Ensure compliance with organizational procurement policies and governance requirements. 6. Vendor Finalization & Contract Award Support • Facilitate final vendor selection and award recommendations. • Ensure alignment between approved commercial terms, technical scope, project deliverables, and contractual obligations. • Coordinate with legal and project teams during contract drafting, review, and execution. • Support contract finalization and award processes. 7. Service Order, Work Order & Contract Administration • Draft, review, and issue Service Orders (SO), Work Orders (WO), Purchase Orders (PO), Consultancy Agreements, and other contractual documents. • Ensure accurate incorporation of scope of work, milestones, deliverables, payment schedules, commercial terms, and compliance requirements. • Maintain complete procurement documentation and audit-ready records. • Monitor contractual compliance and support change management processes where required. 8. Stakeholder Coordination & Reporting • Coordinate closely with Projects, Engineering, Finance, Legal, Operations, and other internal stakeholders throughout the procurement lifecycle. • Track procurement progress, key milestones, and project requirements. • Prepare periodic management reports, procurement dashboards, MIS reports, and commercial analytics. Educational Qualifications Essential • Bachelor’s degree in civil engineering, Mechanical Engineering, Electrical Engineering or a related discipline. Preferred • MBA / PGDM in Finance, Operations Management, Supply Chain Management, Project Management, or a related field. Experience • 3–5 years of relevant experience in techno-commercial procurement, contract management, or project procurement functions. • Experience in infrastructure, construction, industrial, manufacturing, real estate, or large-scale development projects will be preferred. • Exposure to end-to-end procurement processes, vendor negotiations, and contract administration is essential.