Job Title: Shipping & Receiving Specialist Hours: 8:00am-5:00pm M-F Job Responsibilities • Prepares required shipping documents for outgoing goods, ensuring shipments comply with export and destination import requirements. • Schedules and coordinates both domestic and international freight forwarder transactions as required. • Maintains shipping records, including providing tracking or shipping history information to customers on request. • Uses supplier supplied and internet-based shipping software to transact orders. • Label outgoing material with appropriate documents as required. • Review open customer orders, coordinate completion with manufacturing to meet the customer shipping schedule and satisfy the requested ship dates. • Ensure proper revenue recognition by completing the final transaction as appropriate and generate the customer invoicing upon final dispatch. Audit waiting-to-ship reports daily to ensure all invoicing is completed. • Ensure that the most appropriate freight forwarders and carriers are selected to achieve company targets and objectives in quality, delivery and cost. • Coordinate the shipping of freight by contacting appropriate freight carriers. • Shop rates for prepaid shipments to ensure that best possible freight rates are being utilized. • Works to resolve any issues related to the final customs clearance associated with any export and/or import of Qualitrol materials as required. • Maintain knowledge of current international import/export regulatory requirements. Update applicable standard operating procedures as necessary. • Formally document new or changed procedures. Identify who requires training and execute training if needed. • Enters data into an automated inventory control system using a computer. • Distribute by fax, email, courier, and file documents related to export shipments or other shipments requiring additional documentation. • Store and archive shipment documents and provide as required. • Conducts physical inventory of parts and maintains storage areas in a neat and orderly fashion. • Maintains work area in accordance with 5S standards. • Assist on a backup basis, the Shipping and Receiving areas to complete daily standard work including, but not limited to, loading/unloading trucks, receive, count, and deliver and/or stock material in the destination location, pick up packaged items from cell locations and process for shipment, package material and over-pack cartons when required, prepare skids and cartons for transport. • Acts as Shipping and Receiving group leader in the absence of the Shipping Coordinator and/or Shipping and Receiving Supervisor. • Perform similar, comparable, or related duties as required and assigned. Qualifications • HSD/GED required; bachelor's degree preferred. • 2-5 years relevant experience (clerical, data entry, customer service, similar functions) and at least 1 year shipping experience • Solid knowledge and understanding or US Export Administration Regulations a plus • Working knowledge of export document preparation a plus • Working knowledge of carrier supplied and internet-based shipping software – UPS Worldship, DHL & FedEx Internet shipping is a must. • Oracle experience a plus • Must have proficient English reading and writing skills and be able to read and comprehend MSDS sheets and standard work instructions. • Ability to work within established procedures with a moderate degree of supervision. • Ability to prioritize work, self-starter, organized, detail oriented. • Ability to work well under pressure, good communication and interpersonal skills. • Delivers quality work consistently. • Recognize and solves problems; evaluates and selects solutions from established options. #LI-CS1