Wholesale Title Clerk/Contract Clerk Position Summary We are seeking a detail-oriented and organized Wholesale Title Clerk/Contract Clerk to manage the processes associated with vehicle title transfers, wholesale transactions, trade-ins, and dealership sales. The ideal candidate will have experience handling high-volume deal and title processing, maintaining compliance with state regulations, and working closely with sales, finance, and accounting teams to ensure timely and accurate vehicle transactions. Key Responsibilities Title Processing · Process title work for wholesale, dealer-to-dealer, auction, and retail vehicle transactions. · Ensure all title documents are complete, accurate, and compliant with state and federal regulations. · Track and follow up on outstanding titles and title corrections. Lien Releases & Payoffs · Contact financial institutions to verify payoff amounts and payment status. · Process payoffs for trade-in vehicles. · Obtain and secure lien releases in a timely manner. · Resolve title and lien discrepancies as needed. Deal Processing & Accounting Support · Review new and used vehicle sales deals for completeness and accuracy. · Post vehicle sales and related transactions into the accounting system. · Verify vehicle information, purchase prices, trade allowances, and customer information. · Assist with dealership accounting functions related to vehicle sales and inventory. Reporting & Record Keeping · Reconcile related schedules on a weekly basis. · Prepare monthly reports regarding outstanding titles, missing title documentation, and uncollected wholesale funds. · Organize and securely maintain all sales, wholesale, tax, and legal transfer documentation. · Ensure proper filing and retention of records in accordance with company policies. Collaboration & Customer Service · Work closely with sales personnel, finance managers, accounting staff, wholesalers, auctions, and other dealerships. · Communicate proactively to resolve contract, payoff, or title issues and expedite processing. · Provide updates on title status and outstanding documentation to wholesalers and auctions as needed. Qualifications · High school diploma or equivalent required. · 1–3 years of automotive dealership, title office, or motor vehicle administration experience required. · Experience processing high-volume wholesale and retail vehicle titles preferred. · Knowledge of state title regulations, registration procedures, and lien release processes. · Familiarity with dealership management and accounting systems. Skills & Competencies · Exceptional attention to detail and accuracy. · Strong organizational and time-management skills. · Ability to manage multiple priorities and deadlines in a fast-paced environment. · Proficiency in reviewing legal names, VINs, mileage disclosures, purchase prices, and supporting documentation. · Strong communication and problem-solving abilities. · Proficient with Microsoft Office and dealership software systems. Physical Requirements · Ability to sit for extended periods while working on a computer. · Ability to occasionally lift and carry files and office materials up to 20 pounds. Hours: Monday- Friday 8-5pm