The Whiting School of Engineering is seeking a GCA - PreAward to provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position. Job Scope/Complexity Will work independently most of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals. Types of sponsored awards for which the position is responsible This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve detailed budgets, subawards and special instructions in RFA, career awards, training awards, multi-project grants, complex foundation grants, subawards from other institutions on their federal pass-through grants and pharmaceutical company clinical trials. Specific Duties & Responsibilities * Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies. * Understand and utilize institutional policies for pre-award grant process and sponsor guidelines. * Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines. * Provide instruction, preparation assistance and support related to grant application procedures. * Serve as liaison between research units, central offices and funding agencies. * Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations. * Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc. * Manage all assigned grant submissions to ensure timeliness and accuracy. * Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed. * Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is set up appropriately. * Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup. * Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting. * Provide information and direct assistance required to complete contract and grant closeouts. * Other duties as assigned. Minimum Qualifications * Bachelor’s Degree. * Two years of administrative/budgeting experience. * Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. * Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied. Preferred Qualifications * Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices. Technical Qualifications & Specialized Certifications * Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA. Technical Skills & Expected Level of Proficiency * Analytical Skills - Developing * Attention to Detail - Developing * Grant Closeout Procedures - Developing * Grant Proposal Preparation - Developing * Grant Regulations - Developing * Grants and Contracts Management - Developing * Oral and Written Communications - Developing * Record Keeping - Developing * Regulatory Compliance - Developing * Relationship Management - Developing The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. * * * Classified Title: Grants & Contracts Analyst Job Posting Title (Working Title): GCA - PreAward (WSE Research Administration) Role/Level/Range: ATP/03/PC Starting Salary Range: $55,145 - $96,760 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: M-F, 37.5 hrs wkly FLSA Status: Exempt Location: Hybrid/Homewood Campus Department name: WSE Research Administration Personnel area: Whiting School of Engineering