Description JOB DESCRIPTION Job Title: Payroll Specialist Department: Finance Version Date: 02 September 2026 Non-Exempt BASIC SUMMARY: Perform the execution of financial functions involving invoicing, accounts receivable, accounts payable, purchasing, payroll, and general bookkeeping. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Process payroll for all employees on a timely basis, ensuring accuracy in wages, bonuses, overtime, and deductions. • Maintain and update employee payroll records, including personal information, tax exemptions, and wage changes. • Ensure compliance with federal, state, and local payroll laws and regulations. • Prepare and distribute paychecks or direct deposit statements to employees. • Assist employees with payroll-related inquiries and resolve issues or discrepancies in a professional manner. • Calculate and file payroll taxes, ensuring timely submission to appropriate government agencies. • Manage benefits deductions and ensure proper recording in payroll systems. • Prepare reports on payroll expenses, tax filings, and employee compensation for management and auditors. • Perform monthly payroll reconciliation. • Stay updated on changes to payroll tax laws, benefits regulations, and best practices. • Collaborate with HR and finance teams to ensure seamless payroll integration with timekeeping systems and employee records • Perform other double-entry accounting activities as necessary. • Contribute to building strong internal and external client relationships through positive interactions. • Perform all other related duties as assigned. QUALIFICATIONS: • Education: • A high school diploma or equivalent is required, with a degree in accounting, finance, or business preferred. • Experience: • A minimum of 2 years of experience in payroll processing or a similar role is required. • Proficiency with payroll software (e.g., ADP, Paychex, Paylocity) and knowledge of tax laws and payroll regulations is essential. • An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above. • Certification/Licensure: Certification in payroll (e.g., Certified Payroll Professional – CPP) is highly desirable. • Other: Ability to read, write, speak, and understand English is required. PHYSICAL DEMANDS: • While performing the duties of this job, the employee is regularly required to understand both written and verbal communication, type/work at a computer, and sit for up to 90% of the workday. • Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT: • General office working conditions, the noise level in the work environment is usually quiet. Comments: • Must have a valid driver’s license with no limitations on driving availability. SIGNATURE: I have reviewed this job description and understand the duties, responsibilities and requirements of this position. SIGNATURE DATE Employee: All employees are required to satisfactorily perform the essential duties and responsibilities of their position. • The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.