Division: TEMA Summary Description: To provide support services to the purchasing function and the continued development, revision, and implementation of the ongoing program of procurement of approved and/or specified materials and services. Academic and Trade Qualifications: High school diploma or equivalent required with 2 years of college or professional training and experience. Work Experience: 2 or more years of work experience in a customer service oriented environment and direct interaction with customers/clients Responsibilities: • Maintains and improves upon electronic records for purchasing department. • Maintains and improves upon an effective order acknowledgement and expediting follow-up system for purchasing orders. • Review order acknowledgement report daily and update as necessary. • Process order acknowledgements as they are received and update system and assist buyers in reconciling discrepancies. • Requests quotations and/or information as directed by Director of Purchasing. • Regularly reviews open order reports to spot past due items to start expediting. • Monitors receiving report daily and assists with adjusting base pricing on the system as necessary. • Assists buyers in entry and proofreading of purchase orders in preparation for approval. • Sets up new vendor information on the system. • Sets up new non-stock items on the system. • Initiates adjustments with vendors at the direction of buyers involving purchasing, purchase order revisions, and cancellations. • Works close with warehouse to reconcile shipping discrepancies. • Place orders directly with suppliers as directed by Director of Purchasing. • Assists with emergency work plan during severe weather as directed. • Perform other functions or duties as required or directed. Job Knowledge: Effective working knowledge of office procedures and purchasing procedures preferred. Most possess working knowledge of computers and office machines with good understanding of filing systems and follow-up. Abilities and Skills: Accurate typist with at least 60 wpm with ability to type numerals effectively. Ability to operate a variety of office equipment such as computer terminal, PC, calculator, and copier / printer. Must understand and be able to compute discounts, percentages, various units of measure, etc. Must possess effective telephone and written business communication skills. Relationships and Contacts: Reports to Director of Purchasing and works closely with Purchasing team and accounting department Working Conditions: Normal working conditions Company Profile: North Carolina’s Electric Cooperatives (http://ncemcs.com/about/ncemc.htm) is the brand for the family of organizations formed to support the state’s 26 local electric cooperatives, including: North Carolina Electric Membership Corporation, the power supplier to many of the electric cooperatives; North Carolina Association of Electric Cooperatives, the cooperatives’ trade association; and Tarheel Electric Membership Association, Inc. (TEMA), a central purchasing and materials-supply cooperative. North Carolina Electric Membership Corporation provides equal employment opportunities (EEO) to all applicants for employment.