JOB DESCRIPTION Title Accounts Payable Associate – Part Time jOB # JD - 145 Date June 15, 2026 FLSA Non-Exempt LOCATION McHenry REPORTS TO Accounting Manager POSITION SUMMARY Performs daily accounting activities involving accounts payable. RESPONSIBILITIES • Process and verify vendor invoices, employee expense reports, and payment requests while ensuring compliance with company policies and approval procedures. • Assist with payment processing through ACH, check, and other approved payment methods, maintaining accuracy and timely disbursement. • Maintain organized accounts payable records, including vendor files, tax documentation (W-9s), and supporting financial records. • Develop and maintain positive vendor relationships by addressing inquiries, resolving payment discrepancies, and ensuring timely issue resolution. • Collaborate with Customer Support and Shipping/Receiving departments to verify invoice accuracy and reconcile supporting documentation. • Support the Accounting Manager with general ledger account analysis by tracking and entering expense data into weekly financial reporting spreadsheets. • Assist the Accounting Manager with maintaining and updating freight analysis reports and related accounting documentation. • Identify and recommend process improvements that enhance efficiency, accuracy, communication, and overall workflow effectiveness. EDUCATION & EXPERIENCE • Associate or bachelor’s degree in accounting, Finance, or a related field preferred. • 1–3 years of experience in Accounts Payable (AP) or a related finance/accounting role. • Working knowledge of accounts payable processes, invoice processing, and vendor management SKILLS • Strong attention to detail with excellent problem-solving abilities. • Effective written and verbal communication skills. • Able to work both independently and as part of a collaborative team. • Professional, courteous, and customer-focused when representing the company. • Strong interpersonal skills and ability to interact positively with clients, customers, and colleagues. • Proficient in basic computer applications, including Microsoft Word, Excel, and PowerPoint.