Overview • Serve as the first point of contact for visitors and employees, ensuring a welcoming and professional environment. • Provide administrative and clerical support to the administrative team, enhancing operational efficiency. • Maintain conference room calendars, prioritize meeting requests, and coordinate travel logistics. • Handle incoming calls, screen and direct them appropriately, ensuring effective communication. • Prepare correspondence, invoices, and expense reports with accuracy and attention to detail. • Manage mail and deliveries, ensuring timely reception and sorting. • Monitor office equipment and supplies, maintaining functionality and availability. • Maintain cleanliness and organization in conference rooms, reception areas, and pantries. • Provide coverage for other support staff members as needed, demonstrating flexibility. Key Responsibilities & Duties • Greet visitors and employees, ensuring a positive and professional first impression. • Deliver excellent customer service to employees and external clients. • Manage and prioritize conference room bookings and travel arrangements. • Answer and direct telephone calls, maintaining effective communication channels. • Prepare and submit accurate invoices, expense reports, and correspondence. • Sort and distribute incoming mail and deliveries efficiently. • Monitor and replenish office supplies, ensuring operational readiness. • Maintain cleanliness and organization in shared spaces, promoting a professional environment. • Provide general administrative support and assist other staff members as needed. Job Requirements • Associate's degree required, demonstrating foundational knowledge and skills. • Proficient in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook. • Minimum of 1-3 years of experience in a similar role, showcasing relevant expertise. • Strong organizational and multitasking abilities, ensuring efficient task management. • Excellent communication skills, both verbal and written, for effective interaction. • Ability to work independently and proactively, demonstrating initiative and reliability. • Experience in reception and administrative tasks, ensuring smooth operations. • Flexibility to provide coverage for other staff members as required. • Commitment to maintaining a professional and organized workspace.