Project Administrator Overview • The Project Administrator supports development and construction teams managing multifamily, mixed-use, corporate office, and retail projects. • Maintain project documentation, including contracts, schedules, budgets, and permits, ensuring accuracy and organization. • Coordinate meetings with architects, engineers, contractors, and stakeholders, preparing agendas and tracking action items. • Assist in tracking budgets, change orders, invoices, and overall project costs to ensure financial compliance. • Support the preparation and distribution of bid packages, contracts, and purchase orders. • Track project schedules, communicate updates, and identify potential delays to keep projects on track. • Facilitate permitting, inspections, and regulatory requirements to ensure project compliance. • Provide assistance in due diligence and preconstruction activities for upcoming developments. • Work on multiple projects simultaneously, maintaining strong attention to detail and organization. Project Administrator Key Responsibilities & Duties • Provide administrative and coordination support throughout development and construction project lifecycles. • Maintain accurate project files, contracts, plans, and schedules. • Assist with tracking budgets, commitments, invoices, and project costs. • Coordinate meetings and prepare agendas, minutes, and follow-up action items. • Prepare and distribute bid packages, contracts, and purchase orders. • Track schedules and communicate updates or delays to stakeholders. • Support processing RFIs, submittals, change orders, and pay applications. • Assist with project reporting, including budget updates and status reports. • Coordinate permitting, inspections, and closeout documentation. Project Administrator Job Requirements • Bachelor's degree in Construction Management, Real Estate, Business, or related field preferred. • Minimum of 5 years of experience in construction or real estate development. • Proficiency in Microsoft Office, particularly Excel and Outlook. • Experience with construction documentation, project schedules, budgets, and contracts preferred. • Strong organizational skills and ability to manage multiple priorities. • Excellent written and verbal communication skills. • Experience with construction management or project management software is a plus. • Ability to work effectively with contractors, architects, engineers, and consultants. • Strong attention to detail and ability to maintain accurate project records.