Billing Specialist Overview • The Billing Specialist will oversee financial aspects of assigned client portfolios, ensuring adherence to billing guidelines and delivering exceptional service to partners and clients. • Collaborate with finance management to integrate best practices and maintain compliance with departmental standards and procedures. • Ensure accurate client and matter setup, including rates, discounts, invoice formats, and deferrals, aligned with engagement letters and attorney preferences. • Monitor work in progress to ensure billing accuracy and adherence to approved agreements and schedules. • Produce, review, and distribute prebills monthly, coordinating with attorneys and secretarial teams to meet deadlines. • Maintain regular contact with clients to address aged billings, payments, and disputes, ensuring timely resolution. • Work in a hybrid environment with one day onsite, promoting flexibility and work-life balance. • Utilize advanced billing systems and software to streamline processes and enhance client support. Billing Specialist Key Responsibilities & Duties • Review and manage client and matter setup, ensuring compliance with billing guidelines and attorney preferences. • Monitor work in progress and billing systems to ensure timely and accurate invoicing. • Produce and distribute prebills, coordinating with attorneys and secretarial teams to meet monthly deadlines. • Audit client invoices for accuracy and compliance with special billing requirements before posting. • Maintain regular communication with clients to resolve disputes and negotiate payment arrangements. • Develop and implement collection strategies to minimize financial risk exposure on aged accounts. • Utilize billing software and reports to assist with collections processes and reporting. • Prepare write-off requests and ensure proper approvals for adjustments. • Support attorneys, secretaries, and clients with billing and collections-related inquiries. Billing Specialist Job Requirements • Bachelor’s degree in accounting, finance, or related field is required. • Minimum of 3 years of experience in legal billing, with 5 years preferred. • Proficiency in automated billing systems, including Aderant Expert and accounting software. • Strong analytical, organizational, and troubleshooting skills to handle complex accounts. • Ability to prioritize multiple tasks efficiently in a fast-paced environment. • Excellent communication skills, both verbal and written, for interacting with attorneys, clients, and staff. • Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook. • Experience in managing accounts receivable and implementing collection strategies. • Ability to adapt to business changes and propose process enhancement ideas.