Part-time Receptionist Overview • The Part-time Receptionist will serve as the welcoming face of the office, ensuring smooth daily operations and a professional environment. • Work on-site Monday, Wednesday, and Thursday, from 8 am to 4 pm, supporting office management and administrative tasks. • Contribute to maintaining the office's cleanliness, organization, and readiness for employees and guests. • Provide exceptional customer service by greeting visitors, answering calls, and organizing refreshments for guests. • Assist in managing office supplies inventory, placing orders, and ensuring availability of essential items. • Support the coordination of travel and conference events through maintaining the global office calendar. • Collaborate with the US Office Manager to organize engaging in-house events for employees. • Handle ad hoc administrative support tasks for North American offices, including document filing and organization. • Opportunity to transition to full-time employment after six months based on performance and organizational needs. Part-time Receptionist Key Responsibilities & Duties • Welcome employees and guests, ensuring a positive and professional first impression. • Maintain cleanliness and organization of common areas, meeting rooms, and kitchen spaces. • Manage physical mail distribution, including scanning and storing items for various teams. • Answer reception phone calls and coordinate visitor access and security passes. • Maintain office supplies inventory, placing orders as necessary to ensure availability. • Assist in organizing shared drives and ensuring all documents are correctly filed and updated. • Support the management of corporate apartment reservations and cleaning schedules. • Collaborate with teams in Chicago and Toronto offices to ensure smooth operations. • Help organize and execute engaging in-house events to foster a positive work environment. Part-time Receptionist Job Requirements • Bachelor of Arts (BA) degree required, with a focus on administrative or related fields preferred. • Minimum of 2 years of experience in reception or administrative roles preferred. • Strong organizational skills and attention to detail for maintaining office operations. • Excellent communication skills for interacting with employees, guests, and team members. • Ability to work on-site and adapt to a dynamic office environment. • Proficiency in office tools and systems for managing calendars, documents, and supplies. • Positive energy and a welcoming demeanor to enhance the office atmosphere. • Capability to handle multiple tasks and prioritize effectively under pressure. • Flexibility to transition to full-time employment based on organizational needs.