Overview • Serve as the first point of contact for visitors and callers in a bilingual Spanish-speaking environment. • Provide administrative support including data entry, filing, and scanning tasks to ensure smooth office operations. • Utilize MS Word and Excel to prepare documents and maintain accurate records. • Collaborate with team members to ensure effective communication and workflow within the office. • Maintain a professional and welcoming office environment for clients and staff. • Handle incoming calls and emails, directing inquiries to the appropriate departments. • Ensure compliance with company policies and procedures in daily operations. • Assist in scheduling appointments and managing calendars for office staff. Key Responsibilities & Duties • Answer and direct incoming calls in both Spanish and English to appropriate personnel. • Perform data entry tasks to update and maintain office records accurately. • Prepare and organize documents using MS Word and Excel for office use. • Manage filing and scanning of documents to ensure accessibility and organization. • Greet visitors and provide assistance, ensuring a positive experience. • Coordinate with other staff members to facilitate efficient office operations. • Maintain office supplies and inventory, placing orders as needed. • Support scheduling and calendar management for meetings and appointments. Job Requirements • Associate of Science (AS) degree or equivalent educational background required. • Minimum of 1 year of experience in a receptionist or administrative role. • Proficiency in MS Word and Excel for document preparation and data management. • Bilingual fluency in Spanish and English is mandatory for effective communication. • Strong organizational skills to manage filing, scanning, and administrative tasks. • Excellent verbal and written communication skills in both Spanish and English. • Ability to work onsite during standard office hours (9 AM – 5 PM). • Health insurance benefits available after 6 months of employment.