Legal Administrative Assistant Overview • The Legal Administrative Assistant will provide comprehensive support to the Legal Department, ensuring efficient operations and seamless communication. • Collaborate with legal professionals to manage schedules, appointments, and correspondence, maintaining confidentiality and professionalism. • Assist in preparing, formatting, and proofreading legal documents, ensuring accuracy and adherence to deadlines. • Coordinate travel arrangements, expense reports, and meeting logistics for the Legal Department. • Maintain organized filing systems for contracts and legal correspondence, ensuring accessibility and security. • Act as a liaison between internal teams and external counsel, facilitating communication and tracking deliverables. • Support compliance initiatives by tracking deadlines and preparing status reports. • Contribute to the overall efficiency of the Legal Department by managing multiple priorities effectively. Legal Administrative Assistant Key Responsibilities & Duties • Manage schedules, appointments, and correspondence for the Legal Department, ensuring timely responses and organization. • Coordinate travel arrangements, including airfare, accommodations, and car rentals, maintaining detailed itineraries. • Prepare, format, and proofread legal documents and correspondence with high attention to detail. • Maintain filing systems for legal documents, contracts, and correspondence, ensuring accessibility and security. • Assist in tracking compliance-related initiatives and deadlines, preparing status reports as needed. • Coordinate with external counsel and internal teams to ensure deliverables and deadlines are met. • Support meeting preparations, including recording minutes and organizing materials. • Handle expense reports and invoices, ensuring accuracy and timely submission. Legal Administrative Assistant Job Requirements • Associate of Arts (AA) degree required; Bachelor’s degree or Secretarial Certification preferred. • Minimum of 4 years of experience in administrative support, preferably in a legal or corporate environment. • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. • Exceptional organizational skills with the ability to manage multiple priorities effectively. • Strong verbal and written communication skills, ensuring clarity and professionalism. • Ability to maintain confidentiality and uphold a high level of trustworthiness. • Detail-oriented approach to tasks, ensuring accuracy and adherence to deadlines. • Flexibility to adapt to changing priorities and schedules as required.