Billing Assistant Overview • The Billing Assistant supports billing activities for the Finance and Revenue team, ensuring accurate and timely processing of billing-related tasks. • Collaborates with attorneys, finance personnel, and clients to maintain compliance with billing guidelines and policies. • Processes edits to proformas, including time descriptions and task codes, in accordance with firm policy. • Provides backup for billed expenses and assists with refund requests and financial documentation. • Monitors and responds to billing inquiries, ensuring prompt and accurate communication with stakeholders. • Coordinates and follows up on unbilled and unpaid inventory with partners and legal staff. • Documents and updates billing protocols, ensuring alignment with client and firm requirements. • Participates in ad hoc projects and supports the overall goals of the finance team. Billing Assistant Key Responsibilities & Duties • Prepare and forward proformas to billing attorneys and process edits per instructions. • Assist with providing backup for billed expenses and submitting refund requests. • Coordinate review and follow-up on unbilled and unpaid inventory with partners. • Document and update billing protocols, ensuring compliance with firm policies. • Respond to billing inquiries and provide necessary documentation to clients’ financial teams. • Collaborate with the billing and collection team to achieve organizational goals. • Ensure compliance with client billing guidelines and firm accounting policies. • Support ad hoc projects and assist with various finance-related tasks as needed. Billing Assistant Job Requirements • Bachelor’s degree in Accounting, Business, or a related field is recommended. • Minimum of 2 years of finance experience in a professional services environment preferred. • Proficiency in financial software and Microsoft Office Suite, including Excel and Word. • Strong written and verbal communication skills, with attention to detail and accuracy. • Ability to work independently and collaboratively within a team, meeting strict deadlines. • Flexibility to work overtime as necessary to meet business needs. • Experience with compliance to billing guidelines and financial policies is advantageous.