Industry Relations and Marketing Communications Project Coordinator Overview • The Industry Relations and Marketing Communications Project Coordinator supports administrative and project coordination tasks across industry relations and marketing functions. • This hybrid role involves managing timelines, maintaining records, and coordinating sponsorship deliverables. • Collaborate with internal and external stakeholders to ensure project success and operational efficiency. • Provide administrative support for industry relations programs, meetings, and sales activities. • Assist in developing and improving standard operating procedures and workflows. • Utilize AI-assisted tools to draft routine correspondence and documentation. • Support the implementation of sponsorship and patron programs by tracking benefits and deliverables. • Opportunity to work in a dynamic and collaborative environment with industry professionals. Industry Relations and Marketing Communications Project Coordinator Key Responsibilities & Duties • Coordinate and monitor projects by maintaining work plans, timelines, and task assignments. • Maintain accurate records in association management and project management systems. • Track sponsorship and partnership deliverables, ensuring timely communication with stakeholders. • Provide administrative support for meetings, including scheduling, preparing materials, and tracking action items. • Assist with the development and maintenance of standard operating procedures and templates. • Draft, edit, and distribute correspondence and project documentation for review and approval. • Respond to routine inquiries from industry members and staff, providing accurate information. • Prepare routine project status reports by collecting and organizing data. • Support the use of project management software to organize work and monitor progress. Industry Relations and Marketing Communications Project Coordinator Job Requirements • Bachelor’s degree in a relevant field or equivalent professional experience required. • Minimum of 1 year of relevant experience, with 4 years preferred. • Proficiency in Microsoft Office Suite, including Teams, SharePoint, Word, Excel, and PowerPoint. • Experience with project management software and databases for tracking deliverables. • Strong organizational skills with the ability to manage multiple tasks and deadlines. • Excellent communication skills, both verbal and written, with a customer-service mindset. • Ability to work independently and collaboratively in a team environment. • Exposure to using databases to access and manage information is preferred. • Familiarity with AI-assisted tools for drafting and editing documents is a plus.