Facilities Coordinator Overview • The Facilities Coordinator oversees daily operations of facilities, office services, and corporate technology systems, ensuring efficiency and functionality. • Collaborates with Real Estate Management and IT teams to maintain and support office-related technologies and systems. • Manages facilities operations including mailroom, pantry services, conference room setups, furniture arrangements, and maintenance tasks. • Supports and maintains security systems, emergency communication platforms, and building management systems (BMS). • Provides on-site support for meetings and events, including video conferencing and AV troubleshooting. • Coordinates vendor relationships, service contracts, and procurement for facilities and technology projects. • Ensures compliance with safety and cleanliness standards through regular walkthroughs and inspections. • Develops user documentation and guides for facilities-related technology systems to enhance operational efficiency. • Acts as a first responder for facilities and technology incidents, escalating issues as needed. Facilities Coordinator Key Responsibilities & Duties • Supervise facilities staff, providing guidance and support for daily operational tasks and priorities. • Manage mailroom operations, shipping vendor relationships, and interoffice mail distribution. • Coordinate furniture reconfigurations, desk moves, and employee relocations, ensuring seamless transitions. • Maintain and troubleshoot office technology systems, including AV, security, and emergency notification platforms. • Provide on-site support for meetings, ensuring operational readiness of technology and facilities. • Collaborate with IT teams on system upgrades, network dependencies, and technology projects. • Support crisis management and business continuity planning through training and communication updates. • Develop and maintain documentation for facilities-related systems and processes. • Oversee maintenance of supplemental HVAC systems, fire protection systems, and data room equipment. Facilities Coordinator Job Requirements • Bachelor’s Degree in Facilities Management, Engineering, IT, or related field preferred. • Five to seven years of experience in facilities, technology, AV, and security systems. • Three to five years of supervisory experience, integrated within overall experience. • Proficiency in Microsoft Office Suite and familiarity with Everbridge platform is a plus. • Strong organizational, communication, and customer service skills required. • Ability to interpret technical drawings and system documentation effectively. • Physical ability to lift up to 50 pounds and work on-site as needed. • Experience with vendor coordination, project management, and facilities-related technology systems. • Flexibility to adapt to a multicultural business environment and dynamic operational needs.