Schedule: Monday through Friday, 10AM – 4PM • Looking for someone who is outgoing and a people-person who enjoys community building • A polished new grad would do well in this role Requirements: • Minimum 2-3 years of administrative support • Associates/Bachelors Degree preferred • Intermediate to advanced MS Office skills (Word, Excel, PowerPoint) • Bilingual is a huge plus Responsibilities: • Calendar management • Support organization of general meetings • Drafting and editing correspondence • Preparing materials for presentations and meetings • Collaborating on presentations • Answering and directing calls and welcoming visitors • Filing • Maintaining and ordering supplies • Maintenance of office layout, systems, and supplies • Manage event rental process including preliminary needs assessment, pricing, on-site support, and contracts • Manage phone and email inquiries • Assist with community outreach, PR materials, tours of the property • Support and planning events, programs, and conferences • Support calendar of events and newsletter • Point of contact for all vendors and contractors’ onsite appointments such as security, exterminator, security issues • Support systems for ensuring vendor contracts are managed effectively • Support property management initiatives and resolution of property management issues • Manage the administrative processing and reporting of donations as well as follow up correspondence and donor outreach • Assist with oversight and maintenance of record keeping • Attend and contribute to weekly staff meetings, staff retreats, and occasional board meetings • Represent company at events and public presentations as needed • Other duties as assigned #toponehire