Office Commercial Property Manager Job Title: Office Commercial Property Manager Department: Property Management Reports To: Regional Property Manager / Director of Property Management Position Summary The Office Commercial Property Manager is responsible for the overall management, operations, and financial performance of a portfolio of commercial office properties. This role ensures properties are maintained to a high standard, tenants receive exceptional service, budgets are achieved, and vendor relationships are effectively managed while maximizing asset value and occupancy. Key Responsibilities • Manage the day-to-day operations of assigned commercial office properties. • Serve as the primary point of contact for tenants and respond promptly to inquiries and service requests. • Build and maintain positive tenant relationships to promote satisfaction and retention. • Prepare and manage annual operating budgets and monitor expenses. • Review financial reports, approve invoices, and ensure accurate coding of expenses. • Coordinate maintenance, repairs, and capital improvement projects. • Oversee janitorial, landscaping, security, HVAC, and other contracted services. • Conduct regular property inspections to ensure buildings are clean, safe, and well maintained. • Ensure compliance with lease agreements, company policies, and local, state, and federal regulations. • Coordinate tenant move-ins, move-outs, and office renovations. • Work closely with leasing teams to support tenant retention and occupancy goals. • Obtain competitive bids, negotiate contracts, and manage vendor performance. • Monitor preventative maintenance programs and building systems. • Respond to emergencies and coordinate after-hours support as needed. • Prepare management reports, operating summaries, and ownership reports. • Assist with annual reconciliations, CAM recoveries, and budget planning. • Ensure compliance with OSHA and other applicable safety regulations. Qualifications • Bachelor’s degree in Business Administration, Real Estate, Property Management, or a related field preferred. • 3–5+ years of commercial property management experience, preferably with office properties. • Knowledge of commercial leases, property operations, budgeting, and financial reporting. • Experience managing vendors and service contracts. • Strong understanding of building systems including HVAC, electrical, plumbing, and life safety systems. • Proficiency in Microsoft Office Suite and property management software (such as Yardi, MRI, Building Engines, or Angus). • Professional certifications such as CPM or RPA are a plus. Skills & Competencies • Excellent communication and interpersonal skills • Strong customer service orientation • Financial and budgeting expertise • Organization and time management • Problem-solving and decision-making abilities • Contract negotiation and vendor management • Attention to detail • Ability to manage multiple priorities in a fast-paced environment • Leadership and team collaboration Physical Requirements • Ability to walk properties and inspect building conditions. • Occasionally lift up to 25 pounds. • Ability to respond to emergency situations outside normal business hours when necessary. Working Conditions • Primarily office-based with frequent property inspections. • Regular interaction with tenants, contractors, vendors, and ownership representatives. • Occasional evening or weekend work for emergencies or special projects. #toponehire