Receptionist Overview • The Receptionist will be the first point of contact, ensuring a professional and welcoming environment for all visitors and staff. • This role involves managing front desk operations, including phone lines, guest access, and correspondence handling. • You will oversee the presentation of shared spaces, ensuring they are immaculate and well-stocked. • Coordinate meeting room bookings, logistics, and ensure smooth execution of events and meetings. • Support visiting executives with travel arrangements, reservations, and other administrative needs. • Collaborate with the Office Manager on facilities, maintenance, and vendor coordination tasks. • Act as Fire Marshal and First Aider, ensuring safety compliance within the office. • Take on ad hoc administrative tasks and special projects, showcasing initiative and discretion. • This is a full-time, on-site role requiring exceptional communication skills and professionalism. Receptionist Key Responsibilities & Duties • Manage the front desk and phone lines, ensuring efficient and professional operations. • Welcome guests, clients, and colleagues warmly, providing refreshments and seating arrangements. • Maintain the cleanliness and readiness of reception and meeting areas. • Coordinate logistics for meetings, including room bookings and equipment setup. • Handle incoming and outgoing correspondence, including courier and shipping arrangements. • Assist visiting staff with workplace guidance, desk allocations, and access cards. • Collaborate with building security to manage guest and contractor access permissions. • Support executives with reservations, errands, and travel arrangements during visits. • Take initiative to support additional administrative tasks during slower periods. Receptionist Job Requirements • Bachelor of Arts degree, preferably in business or finance-related fields. • Minimum of 3 years of experience in corporate reception or administrative roles. • Proficiency in Microsoft Office Suite and ability to adapt to new systems. • Polished presentation, integrity, discretion, and reliability in all interactions. • Strong written and verbal communication skills with excellent phone etiquette. • Ability to collaborate effectively and solve problems independently. • Approachable and client-focused attitude, delivering excellence consistently. • Flexibility to adapt to varying schedules and tasks based on office needs. • Experience in finance, consulting, or legal industries is preferred.