Administrative Assistant – Construction Location: Mahwah, NJ Position Type: Full-Time, Temp-to-Hire Salary: $50k - $60k annually (Based on experience) About the Role PrideStaff is seeking a sharp, proactive, and detail-oriented Administrative Assistant to join a fast-paced construction company in Mahwah, NJ. This role is essential to keeping daily operations running smoothly across active job sites and office management. Key Responsibilities • Invoicing & PO Management: Process vendor invoices, purchase orders (POs), and work orders with high accuracy. • Document Management & Compliance: Organize, archive, and manage high volumes of physical and digital job files, including permits, subcontractor insurance certificates (COIs), and compliance documentation. • Central Coordination: Serve as a primary point of contact for internal project teams, field staff, subcontractors, and vendors. • Scheduling & Tracking: Coordinate calendars and schedules for active job sites, maintenance tasks, and project timelines. • General Administrative Support: Draft professional correspondence, manage email communications, prepare project reports, and handle day-to-day office administrative tasks. Qualifications & Requirements • Software Proficiency: • Required: Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook). • Preferred / Plus: Hands-on experience with QuickBooks and/or AppFolio (or similar accounting/property management software). • Industry Experience & Education: • Prior administrative experience in a construction environment is preferred, but not mandatory. • Open to recent college graduates with a degree in Construction Management seeking entry into the construction industry. • Core Competencies: • Proactive mindset: Ability to anticipate administrative bottlenecks and resolve issues before they escalate. • Exceptional organizational and document-tracking skills. • Strong written and verbal communication skills. • Ability to prioritize multiple moving parts in a dynamic, high-energy environment. Compensation / Pay Rate (Up to): $24.00 - $28.00 Per Hour