UNDERGROUND ASSISTANT PROJECT MANAGER JOB DESCRIPTION Job Responsibilities include but are not limited to: • Responsible for assisting with the management of Underground installation projects in commercial and industrial facilities • Responsible for designing the fire system • Positively represents the company in all customer interactions • Oversees and communicates project progression   • Develops a comprehensive project plan to meet schedules and budgets -responsible for scope of work, budgets, and current status of each construction project • Monitors and manages projects to comply with safety, quality, productivity and profitability requirements • Understands and follows all published codes, standards, and unique project specifications • Identifies changes in projects that impact cost, schedule and/or labor requirements • Ensures AHJ requirements and departmental procedures are followed  • Conveys a sense of professionalism, fairness, and concern for customers, labor and management • Coordinates change orders in a timely manner and drives toward overall margin improvement on every job • Responsible for communication and status reporting to project team members, customers and management • Responsible for tracking project expenditures and installation progress through reviews of status reports prepared by project personnel and modifies schedules of plans as required • Provides responsive, concise, accurate and professional support to all customers and other personnel and ensures timely follow-up on all customer concerns and issues. Follow up with our superintendents to ensure a response or update is given to customers, as required. • Actively participates in turn over meetings, design meetings, post job meetings, and weekly department meeting. • Attends job site pre-construction or other meetings, as needed • Attends inspections as licensed representative, as needed • Coordinates with Construction Project Coordinator on Pipe on Job schedules, inspections, fabrication deliveries, equipment deliveries, etc. • Gathers quotes for fabrication for Construction Operations Manager release to supplier • Reviews quotes for loose materials on new projects to ensure budgets are accurate • Performs monthly “Cost to Complete” reports for ongoing construction projects to review with Construction Operations Manager • Coordinates with Superintendents, Construction Administrator, Construction Project Coordinator, Designers, Estimators to ensure each construction project is successful • Coordinates with other departments to ensure proper hand over of job information • Coordinates long range project planning and scheduling with Construction Operations Manager • Recommends improvements in project management procedures and overall company business practices Expectations: • Believe In, Live, and Support Our Mission Statement, Core Values and Business Plan Daily • Safety First • Start each meeting with a Safety Topic • Complete Monthly Jobsite Visits/Observations • Hold team accountable for all Safety Initiatives • Promote Safe Driving of Company Vehicles and Personal Vehicles (with car allowance) – Self and Team • Communicate effectively and professionally within the department and with internal and external customers • Understand and Follow HR and Safety Initiatives and Processes • Conduct Weekly Meetings with Team – Superintendents, Administration, Sales, Design, etc. • Update status on all jobs – materials, equipment rentals, subcontractors, intercompany jobs, etc. • Determine jobs to be billed, know projections for the month for Construction/Remodel, ensure daily/weekly billing for Service and Inspections • Confirm required payment terms on open jobs • Timely Review and Sign Off on Reports • Active, Inactive, Greater than 50% Profitability • Liens and Notices • Track and Ensure Profitability of Department • Oversee Change Order Management • Promote and Track Department Growth – stretch goal of 20%/year (Remodel, Service, and Inspections); department goals to be discussed annually • Support and Ensure Team Adherence to All Company SOPs – Job Set Up, Contracts, Change Orders, Purchase Orders, Accounting Processes, Subcontractors, etc. • Ensure jobs are set up in the correct department – i.e. SC, SR, SS, SD, SI, etc. • Ensure Inventory Control measures are in place for department • Ensure multiple bids for Material Purchasing optimization • Manage Subcontractors and review/approve all subcontractor invoices prior to payment • Review Budget vs. Actual Job Costing Details and review findings with department for improvement opportunities • Maximize Labor Production and Efficiency while maintaining quality standards • Overhead Review – semi-annual meetings with leadership • Maintain Quality Control in all aspects of the department • Ensure Customer Satisfaction and respond to Customer Satisfaction Survey feedback improvement opportunities • Reduce Turnover and Increase Retention within department • Training • Input and Development of Training Requirements • Commitment to Training at all levels for all team members • Be an Expert on Every Aspect of Your Business/Department • Reports – Sales, Active/Inactive, WIP, Liens and Notices, Unapproved Change Orders, etc. • Operations – Labor/Productivity, Materials Purchasing • Sales • Administration • Teamwork – maintain positive interactions within your team, local office, same department in other offices, Accounting, etc. Knowledge: • Ability to read and understand complex building architectural, mechanical and electrical documents • 3+ years of fire systems design experience • Minimum education of High School Diploma or equivalent • Knowledge of NFPA standards • Nicet Level II or higher • ProCore or Project Management software tool experience Work Experience: • 5+ years of fire systems construction-related project management, coordination experience, or equivalent combination of education and experience • 5+ years of Underground fire systems experience • Proficient in fire systems design, NFPA 24 and NFPA codes, Hydracad, AutoCad Skills and Competencies: • Ability to multi-task and prioritize among assignments with a strong adherence to deadlines • Exceptional verbal and written communication skills, both with internal and external customers • Must be organized, detail oriented and self-motivating • Must have the ability to interact effectively with employees and customers in difficult situations • Must have valid state driver’s license and good driving record • Excellent written and oral communication skills • Proficient in the use of personal computer to include Windows operating systems