General Description The Facilities Coordinator is responsible for overseeing the maintenance, repair, safety, and environmental operations of a residential mental health facility. This position ensures that all buildings, grounds, equipment, and systems are maintained in a safe, functional, and compliant manner to support the health, safety, and well-being of residents, staff, and visitors. The Facilities Coordinator works collaboratively with facility leadership to maintain compliance with applicable licensing, life safety, and regulatory requirements. Tasks & Responsibilities A. Essential Duties Facility Operations and Maintenance • Coordinate and perform routine maintenance, repairs, and preventative maintenance activities for facility buildings, grounds, equipment, and systems. • Monitor the condition of facility infrastructure, including HVAC, plumbing, electrical, lighting, security, and fire/life safety systems. • Respond promptly to maintenance requests and facility emergencies. • Conduct routine inspections of the facility to identify maintenance, safety, or environmental concerns. • Coordinate vendor services, repairs, inspections, and maintenance contracts. • Maintain inventory of maintenance supplies, tools, and equipment. Regulatory Compliance and Safety • Ensure compliance with applicable federal, state, local, and licensing requirements related to facility operations and environmental safety. • Participate in facility safety rounds and environmental risk assessments. • Monitor and maintain compliance with fire safety, emergency preparedness, and life safety requirements. • Ensure required inspections, permits, certifications, and maintenance records are completed and maintained. • Identify and mitigate environmental and safety risks that may impact residents, staff, or visitors. • Support readiness for regulatory, licensing, accreditation, and environmental health inspections. Emergency Preparedness • Assist in the development and implementation of emergency preparedness and disaster response plans. • Participate in emergency drills and corrective action planning. • Maintain emergency equipment and supplies in accordance with facility requirements. Resident and Staff Safety • Ensure resident living areas, common areas, and facility grounds remain safe, clean, and in good repair. • Address maintenance issues that may affect resident health, safety, or quality of care. • Collaborate with clinical and operational staff to resolve environmental concerns impacting resident services. Documentation and Reporting • Maintain accurate records of maintenance requests, work orders, inspections, repairs, and preventative maintenance activities. • Prepare reports regarding facility conditions, maintenance projects, and capital improvement needs. • Track and report trends related to facility repairs, equipment failures, and environmental risks. Leadership and Communication • Serve as a liaison between facility leadership, vendors, contractors, and regulatory agencies regarding maintenance and facility-related matters. • Provide recommendations regarding facility improvements, repairs, and capital expenditures. • Assist with the development of facility maintenance budgets and resource planning. • Promote a culture of safety, compliance, and continuous improvement. B. Additional Duties • Assists and covers other staff when necessary to maintain high productivity and efficiency in the department. • As the company continues to grow, additional responsibilities that are essential for the department to be successful will be assigned accordingly. C. Interpersonal Relations • Create Meaningful Connections: Demonstrates the ability to function effectively as a part of a team. Use outstanding oral and written communication with employees at all levels of the business for support and sharing of information. • Take Accountability: Take constructive feedback and prevent discourse among our peers. • Live in the Solution: Critically thinking should be the solution when problems arise. Having the ability to accept constructive criticism well in an open and non-defensive manner. • Be Professional: Wear business casual attire (please see dress code policy). Competencies • Organizational Excellence • Vendor Management • Safety and Compliance • Problem Solving • Communication Skills • Time Management • Budget Awareness • Project Coordination • Attention to Detail • Customer Service Focus • Adaptability • Accountability Performance Standards & Measurement • Compliance with essential and incidental duties; compliance with company policies and procedures. • Compliance with state and federal laws and regulations applicable to the business. Equipment, Tools & Machines • Use of computer, telephone, and other office equipment such as a printer and fax. • Use of company network and email domain. Working Conditions • Air conditioned and well-illuminated office environment and outdoor environment. • May have several responsibilities at once. Interaction with others is constant and can be interruptive. • Work may be stressful at times due to high level workflow. • Availability to work flexible hours including weekends, holidays, and evenings as required to comply with the purpose of the job and accommodate client needs. • Participates in educational training, orientations, or compliance programs as needed to maintain competency. • If you must leave your employment with our company, we request employees to give us at least 2 weeks’ resignation notice in writing. Demands • Enthusiastic self-starter operating with sustained energy and showing great initiative. • Comfort working with a diverse base of support, including members, employers, providers, colleagues, community leaders, volunteers, non-profit organizations, vendors, etc. • Excellent interpersonal and communication skills, including ability to read, write, spell in English legibly and without excessive grammatical or communication errors. • Talk and hear both by person and by telephone; ability to speak clearly and effectively using proper grammar before patients, employees and business partners, among others. • Excellent organizational skills. • Accept constructive criticism well in an open and non-defensive manner. • Ability to manage conflicting priorities. Ability to maintain a positive work ethic and a congenial attitude in the face of a high-pressure environment. • Ability to function independently and flexibly. • Ability to work under pressure, handle multiple tasks, and interruptions. • Stand and walk for extended periods (often much of a shift) • Move quickly throughout the facility in response to patient needs or emergencies • Navigate stairs, hallways, and patient rooms frequently • Lift, carry, push, or pull up to 25–50 pounds (e.g., supplies, patient belongings) • Assist patients with mobility, including transferring, repositioning, or supporting ambulation • Occasionally participate in physical interventions (e.g., therapeutic holds) in accordance with training and company policy • Perform repetitive motions such as bending, reaching, kneeling, crouching, and grasping • Handle equipment, medical supplies, and documentation tools • Physically respond to crisis situations, which may include: • Safely intervening during patient agitation or aggression • Escorting or guiding patients within the facility • Maintaining physical presence and awareness for prolonged periods Qualifications Education: • High School Diploma or equivalent required • Technical, trade, vocational, or facility maintenance certification preferred. Experience: • Minimum of three (3) years of maintenance, facilities management, building operations, or related experience • Experience in healthcare, behavioral health, residential homes, or human services settings preferred. Monday-Friday 8:30-5:00pm