Legal Administrative Assistant Overview • The Legal Administrative Assistant role offers an opportunity to support attorneys and manage office operations in a dynamic legal environment. • Collaborate with forward-thinking leadership in a reputable organization known for its stability and work-life balance. • Engage in high-profile, complex legal matters, enhancing your professional growth and expertise. • Provide administrative support, including file management, scheduling, and document preparation for attorneys. • Serve as the primary point of contact for clients, guests, and vendors, ensuring a welcoming office environment. • Manage office operations, including supply needs, equipment maintenance, and event coordination. • Utilize advanced case management software to organize tasks, contacts, and case-related activities efficiently. • Contribute to a collaborative team environment while maintaining a high level of professionalism and attention to detail. Legal Administrative Assistant Key Responsibilities & Duties • Organize and archive hard-copy and electronic case files, ensuring accessibility and accuracy. • Prepare binders, electronic files, and manage client intake processes, including scheduling and document organization. • Run conflict checks, open new cases, and manage tasks using practice management software. • Perform electronic filing of pleadings in VA, MD, and DC courts, adhering to legal procedures. • Manage attorneys’ calendars, schedule meetings, depositions, and mediations efficiently. • Handle credit card transaction reporting, assist with prebills, and prepare settlement disbursement ledgers. • Serve as the receptionist, directing calls, managing visitor check-ins, and maintaining a professional office environment. • Coordinate office operations, including supply needs, equipment maintenance, and mail delivery. Legal Administrative Assistant Job Requirements • High school diploma or equivalent required; associate or bachelor’s degree preferred. • Minimum 2 years of experience in a legal administrative or similar role preferred. • Proficiency with case management software; experience with FileVine and iManage is a plus. • Knowledge of legal terminology, court filing procedures, and document management techniques. • Strong organizational, communication, and time management skills to thrive in a fast-paced environment. • Ability to work independently and collaboratively within a professional team setting. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and PDF platforms. • Commitment to maintaining attorney bar dues and professional development records accurately.