Position Summary The Junior HOA Accounting Specialist supports the financial operations of homeowners’ associations by assisting with day-to-day accounting functions, maintaining accurate financial records, and ensuring timely processing of transactions. This entry-level role works closely with senior accounting staff, community association managers, board members, and homeowners to support accurate reporting, compliance, and excellent customer service. Essential Duties and Responsibilities • Assist in maintaining accurate general ledger records for assigned homeowners’ associations. • Process accounts payable transactions, including coding and entering vendor invoices. • Assist with accounts receivable functions, including homeowner assessments, payments, and account research. • Perform bank account reconciliations and assist with reconciling reserve and investment accounts. • Prepare and post routine journal entries under the guidance of senior accounting staff. • Support the preparation of monthly financial statements, balance sheets, income statements, and variance reports. • Assist with homeowner billing, collections, late fees, payment plans, and account correspondence in accordance with HOA policies. • Maintain accurate homeowner account records and update accounting software systems as needed. • Research and respond to basic financial inquiries from homeowners, board members, vendors, and community managers. • Support annual audits, reviews, and tax preparation by gathering and organizing required documentation. • Identify discrepancies and escalate accounting issues to senior accounting staff for resolution. • Participate in process improvement initiatives and special projects as assigned. • Perform other duties as assigned. Qualifications • Associate degree in Accounting, Finance, Business Administration, or a related field preferred. • Bachelor’s degree in Accounting or Finance is a plus. • 0-2 years of accounting, bookkeeping, accounts payable, accounts receivable, or administrative accounting experience. • Internship, HOA, property management, banking, or customer service experience preferred. • Basic understanding of accounting principles and financial reporting. • Proficiency in Microsoft Office Suite, particularly Excel. • Experience with accounting software systems preferred; experience with CINC, Strongroom, QuickBooks, or similar software is a plus. • Strong attention to detail and commitment to accuracy. • Ability to manage multiple tasks and prioritize competing deadlines. • Strong written, verbal, and interpersonal communication skills. Preferred Skills & Attributes • Interest in developing a career in community association or property management accounting. • Ability to analyze information and identify discrepancies. • Strong organizational and time-management skills. • Customer-service mindset when interacting with homeowners, board members, and vendors. • Ability to maintain confidentiality and handle sensitive financial information. • Collaborative team player with a willingness to learn and accept feedback. • Positive attitude and strong work ethic. • Familiarity with HOA governing documents and assessment structures is a plus, but not required. Work Environment • In-office position, Monday through Friday. • Professional office environment with frequent interaction with community managers, homeowners, board members, and vendors. • Regular use of computers, accounting software, telephones, and other office equipment. Physical Requirements • Ability to sit and work at a computer for extended periods of time. • Ability to stand, walk, bend, stoop, and reach as needed to perform routine office and administrative duties. • Ability to occasionally lift and carry files, office supplies, and other materials weighing up to 25 pounds. • Ability to use a computer, keyboard, mouse, telephone, calculator, scanner, copier, and other standard office equipment.