Research Operations Coordinator Overview • The Research Operations Coordinator provides administrative and project coordination support to the Discovery Research Coordination team. • Manage purchase orders, invoice processing, and vendor onboarding activities efficiently using established systems. • Coordinate event logistics, including room reservations, audiovisual setup, and catering arrangements. • Support special projects by administering processes and updating relevant databases. • Assist with communication tasks such as distributing invitations and collecting feedback using Microsoft Forms. • Provide travel booking assistance and manage external party inquiries effectively. • Monitor equipment marketplace activities and maintain transfer lists for laboratory equipment. • Work on vendor communications, including preparing confidentiality agreements and onboarding assessments. • Contribute to the team’s operational efficiency by ensuring timely follow-ups and tracking deliverables. Research Operations Coordinator Key Responsibilities & Duties • Create and amend purchase orders using WeBuy/SAP and manage goods receipts. • Track and follow up on invoice statuses to ensure timely processing. • Coordinate project deliverables by collecting action items and maintaining deadlines. • Administer assigned processes, update databases, and escalate issues as needed. • Manage event logistics, including reservations, audiovisual setup, and catering coordination. • Develop and distribute communications, including calendar invitations and feedback forms. • Coordinate vendor onboarding activities, including risk assessments and sourcing processes. • Monitor laboratory equipment marketplace activities and maintain transfer lists. • Assist with travel arrangements and provide support for external party inquiries. Research Operations Coordinator Job Requirements • Bachelor of Science (BS) degree required, preferably in a relevant field. • Minimum of 2 years of experience in administrative coordination or project support. • Proficiency in business systems such as WeBuy/SAP, Microsoft Outlook, and Microsoft Forms. • Strong organizational skills and attention to detail for managing multiple tasks. • Professional communication skills for interacting with internal teams and external parties. • Ability to follow established procedures and handle sensitive administrative information responsibly. • Comfortable learning and using new databases, systems, and software tools efficiently. • Self-directed and service-oriented working style with sound judgment. • Preferred experience in procurement support, event logistics, or research operations.