Job Description – Senior Executive / Assistant Manager – Accounts Payable & Taxation Position Senior Executive / Assistant Manager – Accounts Payable & Taxation Department Finance Reporting To Manager – Accounts Payable / Director – Finance & Legal Role Summary The Senior Executive – Accounts Payable & Taxation will be responsible for managing the end-to-end accounts payable process while ensuring compliance with Indian direct and indirect tax regulations. The role requires strong accounting knowledge, expertise in GST, TDS, and Income-tax compliances, and the ability to work in a fast-paced environment with multiple stakeholders. Key Responsibilities Accounts Payable • Manage the end-to-end vendor invoice processing cycle, including verification, accounting, approvals, and payment processing. • Ensure invoices are recorded accurately and in accordance with accounting standards and company policies. • Reconcile vendor statements and resolve discrepancies on a timely basis. • Prepare weekly and monthly payment proposals while ensuring adherence to payment terms. • Maintain vendor master data and ensure appropriate documentation for onboarding. • Monitor outstanding payables and support effective working capital management. • Coordinate with procurement, legal, and business teams for invoice validation and dispute resolution. • Support month-end and year-end financial closing activities relating to AP. GST Compliance • Review vendor invoices for GST compliance and eligibility of Input Tax Credit (ITC). • Perform monthly GST reconciliations with GSTR-2B and purchase registers. • Identify GST mismatches and coordinate with vendors for timely corrections. • Support preparation and review of GST returns. • Ensure compliance with GST provisions applicable to domestic and cross-border transactions. • Assist during GST assessments, audits, and departmental notices. TDS & Income Tax Compliance • Determine the correct applicability of TDS under the Income-tax Act. • Ensure accurate deduction of TDS on vendor payments and employee reimbursements where applicable. • Reconcile TDS ledgers with books of accounts. • Support quarterly TDS return preparation and filing. • Assist in issuance and reconciliation of TDS certificates. • Support tax audits and respond to tax-related information requests. Accounting & Compliance • Pass accounting entries in accordance with Ind AS / Indian GAAP and company accounting policies. • Prepare account reconciliations for vendor, tax, and related balance sheet accounts. • Ensure compliance with statutory requirements and internal financial controls. • Maintain proper documentation for statutory and internal audits. • Coordinate with external auditors, tax consultants, and statutory authorities whenever required. Process Improvement • Identify opportunities to automate AP and tax processes. • Drive improvements in turnaround time, accuracy, and compliance. • Prepare MIS reports, ageing reports, tax reconciliations, and management dashboards. • Support ERP implementation and process enhancement initiatives. Qualification • Chartered Accountant (CA), CMA, M.Com, or MBA (Finance) preferred. • B.Com with strong relevant experience may also be considered. Experience • 5–8 years of relevant experience in Accounts Payable and Indian Taxation. • Experience in IT/ITES or service industry will be preferred. • Experience working with ERP systems such as Microsoft Dynamics NAV/Business Central, SAP, Oracle, or similar ERP. Technical Skills • Strong knowledge of Accounts Payable processes. • Excellent understanding of GST provisions, Input Tax Credit, and GST reconciliations. • Strong working knowledge of TDS and Income-tax provisions applicable to vendor payments. • Good understanding of accounting principles and financial statements. • Advanced Microsoft Excel skills. • Experience in ERP-based accounting systems. Desired Competencies • Strong analytical and problem-solving skills. • High attention to detail and accuracy. • Ability to prioritize multiple activities and meet deadlines. • Strong communication and stakeholder management skills. • Ability to work independently with minimal supervision. • Process improvement and automation mindset. • High integrity and commitment to compliance. Key Performance Indicators (KPIs) • AP invoices processed within agreed turnaround time. • Vendor payment accuracy and timeliness. • Zero significant GST and TDS compliance lapses. • GST ITC reconciliation accuracy. • Timely filing support for GST and TDS returns. • Reduction in vendor reconciliation exceptions. • Timely completion of month-end close activities. • Successful completion of statutory and tax audits with minimal observations. • Continuous process improvement initiatives implemented.