Description Trout CPA is a full-service certified public accounting firm dedicated to helping clients, employees, and communities thrive. We are seeking an organized, proactive, and service-oriented Office Coordinator to support daily operations in our Mechanicsburg office and help create an exceptional experience for both employees and visitors. Major responsibilities and duties include: • Provide administrative support to Partners, Managers, and staff. • Coordinate calendars, schedule meetings, and arrange conference room logistics. • Managing incoming and outgoing correspondence, including mail, packages, and emails. • Monitor inventory and order office, kitchen, and breakroom supplies. • Greet visitors & assist with answering phone calls. • Maintain physical and electronic filing systems and assist with administrative reporting. • Assemble tax returns and organize, sort, and scan tax-related documents. • Maintain office equipment and coordinate repairs and maintenance services. • Serve as a liaison with vendors and facilities partners regarding building needs and projects. • Arrange office events, meetings, staff lunches, and catering. • Support special projects and other office operations initiatives as needed. Requirements • 5+ years of administrative, office coordination, or related experience. • Experience in a professional services environment preferred. • Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. • Experience with practice management, document management, or workflow systems preferred. • Strong understanding of office operations and administrative processes. • Excellent organizational skills with the ability to manage multiple priorities and deadlines. • Strong attention to detail and follow-through. • Professional written and verbal communication skills. • Collaborative, service-oriented mindset with a willingness to support others. • Ability to exercise discretion and maintain confidentiality. • Proactive problem-solving skills and the ability to anticipate organizational needs. • Ability to provide informal leadership and guidance while fostering a positive office environment.