Location: Phoenix, AZ Employment Type: Full Time Shift: - Shift: 1 Monday – Friday Day Shift (5am ~ 2pm) - Shift: 2 Monday – Friday Day Shift (2pm ~ 11pm) Responsibilities • Vendor sourcing and coordination: Identify repair shops, parts suppliers, and service providers; request quotes; compare pricing, availability, and turnaround times; and coordinate service appointments. • Invoice and receipt management: Collect, organize, and file invoices, receipts, purchase orders, and supporting documents. Verify charges against approved quotes and completed work, and follow up on discrepancies. • Payment processing support: Prepare payment requests, obtain required approvals, submit documentation to Accounting, and track payment status. Respond to vendor billing inquiries. • Maintenance recordkeeping: Maintain accurate records by equipment or asset number, including service dates, repair details, parts replaced, costs, mileage or operating hours, and the next scheduled service. • Repair request tracking: Maintain a log of open maintenance requests, scheduled appointments, repair progress, and completion dates. Follow up with vendors and communicate updates to the maintenance team. • Preventive maintenance scheduling: Track upcoming service requirements and send reminders to help ensure maintenance is completed on time. • Parts and supply support: Assist with ordering approved parts and supplies, tracking deliveries, and organizing related purchase records. • Reporting and general administration: Update maintenance expense reports, vendor contact lists, warranty records, and other departmental files. Provide general administrative support as needed. Qualifications • Previous experience in administrative support, vendor coordination, purchasing, or accounts payable preferred. • Proficiency in Microsoft Excel, Outlook, and Word. • Strong organizational skills, attention to detail, and ability to follow up on multiple tasks. • Ability to communicate professionally with vendors, technicians, operations staff, and Accounting. • Experience in logistics, warehouse operations, fleet maintenance, or equipment repair is a plus. • Basic familiarity with equipment and maintenance terminology is helpful; technical repair experience is not required. Benefits (Full-Time ONLY) • Health, Dental, and Vision PPO Insurance • Life, STD, LTD Insurance • 401(K) Plan • Paid Time Off • Additional Paid time off (Bereavement, Wedding, Birth of a Child, etc.) • Years of Service Awards • Education Assistant Program (Based on Eligibility)