Project Coordinator Overview • The Project Coordinator role supports organizational change management initiatives through effective project coordination and operational assistance. • Collaborate with leadership, training, and communication teams to ensure seamless execution of projects and tasks. • Maintain program trackers, records, and schedules to ensure accurate documentation and timely delivery. • Coordinate meetings, events, and onboarding processes to enhance stakeholder engagement and program effectiveness. • Assist in producing professional presentations and communications to support organizational goals. • Provide administrative support to ensure smooth operation of change management programs. • Contribute to improving administrative processes and workflows for enhanced efficiency and consistency. • Monitor deadlines and priorities, proactively addressing risks and conflicts to maintain project momentum. • Support surveys and feedback collection activities to gather insights and improve program outcomes. Project Coordinator Key Responsibilities & Duties • Provide day-to-day coordination and administrative support for change management programs. • Maintain rosters, trackers, attendance records, and program documentation for accurate reporting. • Coordinate onboarding processes, sending communications and providing access to resources. • Schedule meetings, training sessions, and events, managing logistics and follow-up tasks. • Support production of presentations, newsletters, and communications through formatting and proofreading. • Maintain editorial calendars, compile content, and route drafts for review and approval. • Prepare routine communications using approved templates and distribution lists. • Document meeting notes, decisions, risks, and action items for effective follow-up. • Compile participation data and metrics, preparing status reports for stakeholders. Project Coordinator Job Requirements • Bachelor’s degree or equivalent education and relevant experience in project coordination or administrative support. • Minimum of two years of experience in project coordination, program management, or communications support. • Proficiency in Google Workspace or similar productivity tools for collaboration and documentation. • Strong written and verbal communication skills, including proofreading and professional correspondence. • Experience with organizational change management or process improvement initiatives preferred. • Ability to manage multiple assignments, stakeholders, and deadlines with high accuracy and independence. • Proven ability to work within large, complex organizations, including higher education or government sectors. • Experience creating polished presentations and communications using PowerPoint and other tools. • Knowledge of project management and event coordination practices is advantageous.