Overview: Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams. Responsibilities: • Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed • Schedules and organizes activities such as meetings, travel, conferences and interviews • Answers phones, distributes mail and processes expense reimbursement for assigned staff • Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations • Supports other teams, such as Marketing, with various administrative tasks • Provides coverage for reception on a regular basis • Monitors office supplies inventory and places orders • Reconciles office credit card charges • Assists in relationships with building management and facility vendors, including cleaning and security services • Coordinates and plans office activities, such as parties and celebrations • Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires • Coordinates with the Information Technology team with regards to office technology needs • Demonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff, visitors and clients • Responsible for opening the office each morning Qualifications: • High school education; college level preferred • Typically with 5+ years of related experience • Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint, Salesforce, and Teams • Knowledge of Adobe software, including InDesign and Illustrator, to create and edit graphic materials and presentations preferred • General knowledge of Bluebeam software preferred • Strong interpersonal skills and the ability to interact with all levels of staff • Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics • Ability to communicate in a clear, concise, and professional manner both verbally and in writing • Ability to proactively problem-solve and collaborate on innovative solutions • Ability to work in a team environment • Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice • Ability to work on multiple projects at the same time • Ability to effectively meet deadlines at expected quality If you currently work for HKS, please submit your application via the Internal Careers Portal. HKS is an EEO/AA Employer: M/F/Disabled/Veteran