Description Summary The HR Assistant plays an essential role in delivering a positive, organized, and responsive employee experience. This position supports recruitment, interview coordination, onboarding, personnel record management, employment verifications, credentialing, payroll processing, and routine employee inquiries. The HR Assistant also conducts 30-, 60-, and 90-day new-hire check-ins, tracks required documentation and credentials and helps maintain compliance throughout the employee lifecycle. Success in this role requires exceptional attention to detail, professionalism, discretion, and a genuine commitment to supporting employees and the mission of Leaps & Bounds. Compensation: $23.00 - $25.00 hourly HR Administration • Help coordinate employee meetings, trainings, and performance review documentation. • Respond to routine employee questions and direct complex matters to the HR Manager and CEO. • Assist with maintaining attendance records, time-off, and other HR tracking records. • Assist supervisors with their team member’s time off requests. • Prepare HR letters, reports, spreadsheets and internal communications. • Handle employment verifications within Company policy. • Respond to all EDD claims within a timely manner. • Support other HR projects and administrative duties as assigned. Recruitment and Onboarding • Coordinate the full-cycle recruiting process across all departments. • Post job openings and support recruitment activities. • Screen applications and coordinate interviews with candidates and hiring managers. • Prepare interview materials and communicate scheduling details. • Assist with preparing offer letters, employment documents, and onboarding materials. • Assist with pre-employment requirements and onboarding paperwork. • Conduct and document 30-, 60-, and 90-day check-ins with new hires. • Assist with new-hire paperwork, personnel files, and onboarding checklists. • Track required employment documents, certifications, licenses, and expiration dates. • Help maintain accurate and confidential electronic and physical personnel records. • Assist with ensuring onboarding documentation is completed and filed appropriately. • Assist with ordering and distributing name badges for new hires. Personnel Records and Compliance • Maintain accurate, complete, and confidential personnel files. • Scan, organize, file, and retrieve employee documents. • Track missing, expiring, or required documentation. • Process employment verification requests promptly and confidentially. • Support audits and ensure records follow organizational and legal requirements. • Responsible for creating, distributing, and filing status change letters, personnel action forms, etc. Credentialing • Collect and verify therapist licenses, certifications, background checks, and other credentials. • Assist with credentialing and recredentialing submissions. Payroll and Employee Support • Assist with payroll preparation, data entry, and review. • Help resolve routine timekeeping and payroll questions. • Respond to general employee questions and route complex matters appropriately. • Maintain confidentiality when handling employee and payroll information. • Escalate employee concerns, sensitive matters, and potential compliance issues to the HR Manager and CEO. Requirements Qualifications: • Previous HR, recruiting, administrative, or office support experience preferred. • Strong organizational skills and attention to detail. • Proficiency in Microsoft Office, including Word, Excel, and Outlook. • Ability to manage multiple priorities and meet deadlines. • Professional judgement and the ability to handle confidential information. • Experience with HRIS or payroll systems, such as Paylocity, is a plus. • Knowledge of California employment practices is preferred.