Job Description – Admin Associate Company: Vashi Integrated Solutions Location: Nagpur Designation: Admin Associate Role Purpose To support day-to-day administrative and facility operations at the Nagpur location, ensuring smooth office functioning and timely coordination with employees, vendors, and internal teams. Key Responsibilities • Manage daily office administration and facility operations. • Coordinate with vendors for housekeeping, security, maintenance, repairs, and other facility requirements. • Handle office supplies, stationery, assets, and inventory and maintain proper records. • Support travel arrangements, accommodation, transportation, and other employee-related administrative requirements. • Raise and track POs, invoices, bills, and administrative expenses in coordination with Finance. • Maintain administrative documentation, records, and MIS reports. • Coordinate with employees and internal departments for day-to-day administrative requirements. • Monitor office infrastructure, utilities, cleanliness, safety, and maintenance activities. • Support local events, meetings, employee engagement activities, and other administrative initiatives. • Ensure compliance with company policies and administrative processes. • Identify operational issues and coordinate with relevant teams/vendors for timely resolution. Desired Skills & Experience • 2–4 years of experience in Administration, Facilities, or Office Operations. • Good vendor coordination and communication skills. • Basic knowledge of MS Excel, Word, and email communication. • Good organizational and follow-up skills. • Ability to manage multiple tasks and coordinate with different stakeholders. • Proactive approach with good problem-solving skills.