Position Summary The Submission Coordinator is responsible for executing licensing submissions. This role prepares, submits, and tracks concept and print-on-demand (POD) submissions. Submission Coordinators are assigned to specific licenses while operating within a flexible model that allows for cross-support as submission volume and business needs require. Essential Duties and Responsibilities • Prepare and submit concept and pre-production materials for retail licensing approvals. • Execute print-on-demand (POD) submissions for the ecommerce division. • Process submissions across all stages prior to final production in alignment with established priorities. • Track submission and approval statuses and update internal systems accurately. • Follow licensor guidelines, submission requirements, and internal SOPs when preparing materials. • Communicate submission progress, feedback received, and outstanding needs to the Licensing Trafficker. • Support revisions, resubmissions, and rush submissions as directed. • Perform work across multiple software applications, including Adobe Photoshop, Illustrator, and Microsoft Office. • Identify errors, inconsistencies, or missing information and take corrective action prior to submission. • Flex across licenses and teams to support workload surges, coverage needs, or physical sample processing. • Participate in team meetings, training, and process improvement discussions. • Maintain a collaborative, adaptable, and detail-oriented approach to work. Minimum Qualifications • Familiarity with Microsoft Office Suite, including Excel. • Strong attention to detail and accuracy. • Ability to manage assigned tasks efficiently within defined timelines. • Clear verbal and written communication skills. • Ability to learn and follow established workflows and submission standards. Working Conditions • Must be able to work in a fast-paced environment • Office with open floor plan • Business casual office attire • Work is performed inside a temperature-controlled office building Physical Requirements • Sit, stand, bend, lift occasionally lifting • Occasionally lift up to 25 pounds • View and type on computer screens for long periods of time Direct Reports N/A Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.