Pay range: 21-31/hr *depending on exp Position Summary The HR Assistant provides administrative and operational support across Human Resources programs and processes, helping to ensure a positive employee experience and efficient HR service delivery. This role supports employee lifecycle activities, maintains employee records and HR documentation, assists with compliance and reporting activities, and serves as a key resource for employee inquiries and HR operational support. Employee Lifecycle Administration · Manage employee onboarding activities, including new hire benefit elections and Form I-9 completion; support benefits orientation as needed · Coordinate employee offboarding activities in partnership with IT, Legal, Payroll, Benefits, and HR Business Partners · Manage internal transfer processes and associated administrative tasks · Support the exit interview process, conduct exit interviews, and consolidate feedback and data · Coordinate employee headshot processes and updates within the HRIS · Process unemployment claims and respond to related inquiries Employee Records & Documentation Management · Maintain accurate and up-to-date employee records, including personal information, employment documentation, promotions, transfers, and terminations · Ensure compliance with data privacy, record retention, and confidentiality requirements · Manage electronic and physical filing systems · Maintain employee personnel files and Documents of Record · Organize and maintain HR-related documentation, forms, templates, and reference materials · Oversee outsourced employment verification process; prepare verification and authorization letters · Manage Form I-9 reverifications and updates · Partner with Legal to coordinate and fulfill requests for employee records and documentation, including subpoenas and former employee file requests Employee Support & HR Services · Serve as a point of contact for employee HR-related inquiries and provide timely assistance · Responsible for HR Operations mailbox, triaging questions and responding to inquiries · Coordinate company recognition and acknowledgement of employee life events, including sympathy flowers and newborn gifts Compliance, Reporting & Policy Administration · Support employee education and awareness of HR policies and procedures · Participate in HR audits and support implementation of audit recommendations · Support Affordable Care Act (ACA) reporting and compliance activities · Maintain labor law postings, including onsite and electronic notices · Audit and maintain employee job descriptions · Assist with development, maintenance, and administration of HR policies and procedures · Manage the Employee Handbook, including content updates, posting, and compliance reviews HR Operations & Administrative Support · Update and maintain ARC content for HR Operations, Benefits, and Leave programs · Support HR communications, including coordination with Corporate Communications, intranet postings, and employee communications · Facilitate and track purchase orders, contracts, and statements of work for the Benefits and HRIS teams · Manage the HR FedEx account and coordinate mailing requests · Provide project support for Benefits and Leave programs as needed · Serve as back-up support for Benefits and Leave functions Continuous Improvement · Identify opportunities to improve HR processes and operational efficiency · Participate in projects focused on enhancing HR services, processes, and employee experience Qualifications · Bachelor’s degree in Human Resources, Business Administration, or a related field preferred · 0-3 years of experience in HR Operations, Human Resources, or a related role · Knowledge of HR laws, regulations, and HR best practices · Strong organizational skills with exceptional attention to detail and accuracy · Excellent communication and interpersonal skills · Ability to handle sensitive and confidential information with discretion · Strong problem-solving skills and a proactive approach to work · Ability to effectively prioritize and manage multiple responsibilities in a fast-paced environment · Proficiency with HRIS systems and Microsoft Office applications