Job Summary Provides administrative support to assigned areas. Coordinates projects, prepares reports, assists with process improvements and collaborates with cross-functional teams to ensure efficient office operations and supports teams with special assignments as needed. Acts as a liaison between departments to ensure smooth workflow and effective communication.This position will require occasional after hour meeting attendance. Essential Duties and Responsibilities Provides administrative and operational support, serving as the primary point of contact for internal and external customer inquiries and coordinating the flow of information, correspondence, documents, and electronic approvals. This may include monitoring site security/department entry access via security cameras or audio access. • Coordinates, administers, and monitors progress of department, division, and/or City processes, programs or projects. • Supports department projects by conducting research, compiling information, preparing reports, tracking milestones, documenting decisions, monitoring deliverables, and coordinating activities necessary for successful project implementation. • Coordinates business operations by maintaining records, files, databases, systems, reports, and other business information to support program administration, project tracking, and organizational effectiveness. • Composes and performs detailed editing of memos, letters, correspondences, documents, and reports. • Coordinates distribution of information, including DocuSign signatures, and provides assistance to employees, management and/or the general public. • May coordinate and schedule special events, department meetings, travel schedules and reservations. • Coordinates and oversees office functions and standard operating procedures. • Develops, compiles, and maintains files, records, reports, spreadsheets, and databases as requested. • Purchases and monitors consumption of office supplies and inventory. Coordinates, administers and manages contracts and services (e.g. uniforms and office equipment). • Coordinates meetings, boards, commissions, committees, and public engagement activities by preparing agendas, recording minutes, distributing materials, and supporting meeting logistics, including occasional evening meetings. • Performs technical work associated with various business, financial, or budget processes within the department. • Maintains department equipment inventories, office systems, and operational resources to support efficient day-to-day operations. • Acts as liaison to other City offices. • May provide administrative support to a board or commissions, internal committees, and City Council ad-hoc committees including agendas and minutes, which may include some regular evening meetings. • May coordinates departmental financial and budget administration by assisting with the processing of financial transactions, maintaining financial records, monitoring budgets, expenditures, revenues, grants, and project budgets, reconciling accounts, preparing financial reports, and collaborating with the City's Accounting, Finance, Purchasing, and Budget offices to ensure accurate, timely, and policy-compliant financial operations. This job description is a living document and may not be all-inclusive. Employees are responsible for all other duties as assigned. Employees must be able to perform the essential duties of this job with or without a reasonable accommodation.