Overview Procurement Support Specialist Job Summary: Reporting to the Director of Procurement, the Procurement Support Specialist is responsible for procuring supplies, equipment, and services needed by the company. This role manages the end-to-end procurement process to ensure necessary materials are available in a timely and cost-effective manner while maintaining quality standards. The ideal candidate will bring familiarity with medical aesthetic products and services, supporting the operations and support team in driving cost savings across a dermatology and aesthetic practice environment. This is a remote position, but to be considered, candidates must live in one of the following states: PA, MD, VA, NC, GA, TN or FL. Salary range: $50,000-65,000, depending upon experience Responsibilities Duties/Responsibilities: • Source and purchase medical supplies, equipment, pharmaceuticals, aesthetic injectables, skincare products, and other necessary items • Maintain working knowledge of aesthetic products and services, including neuromodulators, dermal fillers, energy-based devices, and professional skincare lines • Utilize and maintain expertise in the Procure to Pay system • Establish and maintain strong supplier relationships with medical, pharmaceutical, and aesthetic vendors, negotiating favorable terms and pricing • Address supplier and product-related issues, including delays, product recalls, cold-chain concerns, and quality issues • Implement new procurement systems and processes • Promote a culture of procurement accuracy and process compliance • Assist in reconciling and expediting orders as needed • Collaborate with Operations Support to ensure the procurement system is compliant with electronic medical records (EMR) and other integrated systems, including ModMed/EMA • Track orders and investigate vendor-related problems • Develop procurement KPIs and exception-based reporting to ensure accurate procurement information • Monitor aesthetic product expiration, usage trends, and inventory levels to minimize waste and optimize ordering cycles • Support monthly and annual KPI reporting and non-labor expense management initiatives • Stay current on new aesthetic products, devices, and industry trends to inform procurement decisions • Perform other duties as assigned Qualifications Required Skills/Abilities: • Strong collaboration skills with sound judgment and decision-making abilities • Familiarity with medical aesthetic products, services, and key vendors preferred • Exceptional attention to detail and accuracy, particularly around product specifications and expiration management • Ability to effectively prioritize tasks in a fast-paced, multi-location environment • High level of integrity and professionalism • Proficiency in spreadsheets and data analysis • Adaptability to changing business needs and evolving product portfolios • Excellent verbal and written communication skills • Understanding of risk management principles, including cold-chain and controlled substance compliance • Strong time management skills Licensure/Certifications/Education Education and Experience: • 2+ years of experience in inventory management strongly preferred; experience in a dermatology, medical spa, or aesthetic practice setting strongly preferred • Familiarity with aesthetic injectables, devices, and professional skincare product lines a plus • Experience with Coupa or similar Procure to Pay platforms a plus; familiarity with ModMed/EMA or other electronic medical records systems a plus • Proficiency in Microsoft Office applications (Word, Excel, Outlook) Physical Requirements: • Prolonged periods of sitting at a desk and working on a computer • Ability to lift up to 15 pounds as needed Full time employees (defined as regularly working at least 30 hours per week) are eligible for the following benefits: • Medical, Dental & Vision insurance – effective 1st of the month after date of start • Short-term and long-term disability, Voluntary life (employee, spouse, and child), Critical Illness, and Hospital Indemnity – Effective the 1st of the month following date of hire • Company provided Basic Life/AD&D insurance • Paid time off • Paid holidays • Retirement Savings account • Employee discount on cosmetic services and products