Executive Assistant Overview • The Executive Assistant role offers a dynamic opportunity to support senior executives in a fast-paced technology team environment. • This is a temporary contract position lasting 3-4 months, providing coverage during a maternity leave. • The position requires on-site work four days per week in a hybrid arrangement. • You will manage multiple calendars, coordinate travel plans, and process expense reports efficiently. • Collaborate with senior executives and contribute to the team's administrative needs and deliverables. • Utilize your proficiency in Microsoft Outlook and Teams to streamline communication and scheduling. • This role offers the chance to work closely with experienced professionals in a dynamic environment. • Ideal for candidates with strong organizational skills and a proactive approach to executive support. Executive Assistant Key Responsibilities & Duties • Provide administrative support to 2-3 senior executives and the broader technology team. • Manage multiple calendars with precision, ensuring seamless coordination of schedules. • Arrange complex travel plans, including multi-leg trips across various time zones. • Process expense reports promptly, maintaining accuracy and compliance. • Format and prepare internal and external communications, including memos and presentations. • Facilitate special requests and contribute to the execution of last-minute deliverables. • Collaborate with the Facilities and Administration team to support organizational needs. • Provide secondary coverage for the team, ensuring smooth operations during peak times. Executive Assistant Job Requirements • Bachelor of Arts (BA) degree required, with strong academic credentials. • Minimum of 7 years of experience as an executive assistant supporting senior management. • Proficiency in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint. • Exceptional organizational skills and attention to detail in a fast-paced environment. • Experience managing global travel arrangements and multi-leg itineraries. • Strong written and verbal communication skills, with the ability to draft professional documents. • Comfortable working in a dynamic environment and supporting a large team. • Ability to anticipate needs and provide executive support beyond typical workday hours.