Executive Assistant Overview • The Executive Assistant will provide high-level administrative and project-based support to the Investor Relations and Finance teams. • This role requires a proactive individual with strong organizational and time-management skills. • Support a dynamic, fast-paced environment with evolving priorities and multiple stakeholders. • Collaborate across offices and time zones, ensuring seamless communication and coordination. • Balance executive support tasks with structured team deliverables and project management. • Join a growing firm that values and treats support staff exceptionally well. • Opportunity to work closely with experienced professionals and contribute to impactful projects. • Ideal for individuals seeking a challenging and rewarding administrative role in a collaborative environment. Executive Assistant Key Responsibilities & Duties • Manage complex calendars for multiple executives, coordinating across various time zones. • Arrange and oversee logistics for internal and external meetings, including catering and AV needs. • Handle business travel arrangements and related logistics efficiently. • Process expense reports in compliance with firm policies and procedures. • Support operational due diligence and maintain fund-focused data rooms. • Assist with investor communications, including tracking and distribution of capital call reminders. • Prepare and review presentation materials and investor-facing documents. • Maintain accurate contact lists and manage ad hoc investor communications. Executive Assistant Job Requirements • Bachelor’s degree required, preferably in a relevant field. • Minimum of 5 years of experience in executive or administrative support roles. • Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel. • Strong organizational and time-management skills with attention to detail. • Ability to handle confidential information with discretion and professionalism. • Experience with CRM systems such as DealCloud is preferred. • Comfortable working in a dynamic environment with evolving priorities. • Strong written and verbal communication skills for client-facing interactions.