Executive Assistant provides high-level administrative support to the Vice President of Operations, ensuring executive effectiveness through proactive management of schedules, communications, and projects. The role maintains confidentiality and drives operational excellence across the organization. Key Responsibilities: • Manage and prioritize executive calendars, schedules, and meeting logistics • Coordinate internal and external meetings, appointments, and events • Prepare executives for meetings by gathering materials, developing agendas, and identifying follow-up items • Track commitments, action items, and deliverables across meetings and projects • Maintain visibility into outstanding priorities and ensure timely follow-up • Support executive travel arrangements and itineraries as needed • Draft, review, and send communications on behalf of executive leadership • Serve as liaison between internal and external stakeholders • Maintain project trackers and executive dashboards to support organizational execution • Coordinate vendor relationships and vendor administration activities • Manage executive expenses, receipts, reimbursements, and expense reporting • Assist with marketing initiatives and administrative marketing activities Qualifications: • 5+ years experience supporting executive leadership or business operations • Experience managing highly confidential information and sensitive communications • Proficiency with Microsoft 365, including Outlook, Teams, Excel, PowerPoint, and Word • Ability to work independently and in a team environment • Exceptional organizational skills and attention to detail • Ability to manage multiple competing priorities simultaneously • Strong business judgment and decision-making ability • Outstanding written and verbal communication skills • Strong project coordination and follow-through capabilities • Ability to anticipate needs and operate proactively • Ability to influence others and drive accountability without direct authority • High degree of discretion, professionalism, and confidentiality Preferred Skills: • Bachelor's degree • Experience supporting senior executives or business owners • Experience working with AI productivity tools, automation platforms, or workflow systems • Experience within staffing, consulting, professional services, or entrepreneurial organizations