The Senior Administrative Coordinator reports to the Executive Vice President and Chief of Staff and provides high-level administrative and operational support to the President and Office of the President (OOTP). This position plays a key role in ensuring efficient and effective office operations through proactive coordination, sound judgment, independent problem-solving, and exceptional service. The role requires a highly organized, resourceful, and self-directed professional who anticipates needs, takes initiative, manages competing priorities, and demonstrates professionalism, discretion, and confidentiality. Responsibilities Coordinate internal and external meeting requests. Ensure meetings are organized and set up with proper technology. Monitor and document recurring and ongoing meetings, conferences and other deadlines for the Office of the President and the institution. Maintain and update the President’s contact database for external and community partners and elected officials. Serve as departmental point of contact to receive and process complaints in accordance with institutional procedures, as needed. Schedule and process the President’s leave requests. Process leave requests from the President’s direct reports. Monitor the VP Calendar in Outlook and note activity as appropriate on the President’s calendar. Provide logistical support in preparation of institutional meetings and special events such as the All-College Address, Biscuits with the Boss, RISE events, President’s Cabinet, Administrative Council, the annual All-Staff Holiday Party, and Commencement. Assist in set up, logistics, and office staffing during board meetings. Oversee the procedures for the board room, manage scheduling of the board room, and Office of the President conference room. Research and provide feedback on other college policies and procedures, as needed or requested. Welcome institutional and departmental guests to the OOTP, provide hospitality, send directions and parking passes, and arrange cards, flowers, or other materials as requested. Organize and maintain digital and physical filing systems for confidential and operational documents and maintain OOTP procedures manual. Manage daily office operations for the Office of the President, including receiving and processing mail and shipped materials, maintaining office supplies, organizing the office suite, supporting office aesthetics, and opening and closing the office as needed. Coordinate departmental purchasing and administrative paperwork, including requisitions, purchase orders, subscriptions, memberships, PCard statements, travel expense reports, and related documentation in accordance with college procedures. Answer and monitor calls for the OOTP general line and provide backup for other OOTP staff. Provide general clerical and administrative support to OOTP staff, including support for onboarding new hires and backup assistance for the Executive Administrative Coordinator to the President/Clerk of the Board and the Executive Administrative Coordinator to the Executive Vice President and Chief of Staff. Provide responsive administrative and operational support to the President and Executive Vice President and Chief of Staff, anticipating routine needs and coordinating timely follow-through on requests. Coordinate assigned projects and administrative initiatives, monitor deadlines and deliverables, maintain organized tracking systems, and ensure timely follow-through on outstanding tasks and commitments. Proactively identify opportunities to improve Office of the President operations, streamline administrative processes, leverage technology, and implement practical solutions that enhance efficiency and responsiveness. Perform other duties as assigned.