Executive Administrative Assistant Overview • The Executive Administrative Assistant will provide high-level support to senior leadership within the infrastructure team. • Manage complex calendars, coordinate travel arrangements, and handle expense reports efficiently. • Act as a gatekeeper, ensuring smooth communication and workflow within the department. • Work in a fast-paced environment requiring adaptability and proactive problem-solving skills. • Contribute to the team’s success by ensuring timely completion of administrative tasks. • Enjoy a hybrid work schedule with flexibility and opportunities for overtime. • Collaborate with senior leaders, including Senior Managing Directors and Principals, to achieve organizational goals. • Leverage your experience to enhance operational efficiency and team productivity. Executive Administrative Assistant Key Responsibilities & Duties • Coordinate and manage complex schedules for senior leadership, ensuring optimal time management. • Arrange and oversee travel logistics, including booking accommodations and creating itineraries. • Prepare and process detailed expense reports with accuracy and timeliness. • Act as the primary point of contact for inquiries, maintaining professionalism and confidentiality. • Support departmental operations by managing correspondence and documentation. • Facilitate communication between team members and external stakeholders effectively. • Assist in planning and executing team meetings and events. • Provide administrative support to ensure smooth workflow and organizational efficiency. Executive Administrative Assistant Job Requirements • Associate of Arts (AA) degree or equivalent educational background required. • Minimum of 5 years of administrative experience, preferably in fast-paced environments. • Proficiency in managing complex calendars, travel arrangements, and expense reporting. • Strong organizational skills with the ability to prioritize and multitask effectively. • Excellent communication skills, both written and verbal, with attention to detail. • Ability to work in a hybrid environment with flexibility for overtime. • Experience in supporting senior executives and managing confidential information. • Proficiency in office software and tools to enhance productivity.