Description Description Half time In corporate office half time at Daniel’s Creek and Larkin Creek apartment communities Primary Purpose: The Administrative Assistant & Leasing Agent will provide comprehensive organizational support to the DiMarco Group of Companies, working half-time at the Baldwin Corporate Office and half-time at the Daniels Creek and Larkin Creek properties. This role combines administrative tasks with leasing agent responsibilities to ensure efficient operations and outstanding customer service. Duties and Responsibilities: Administrative Support (Corporate Office): • Assist with preparing correspondence and reports as requested by functional departments. • Maintain an organized filing system and retrieve information as needed; prepare files for logging into the file inventory system. • Ensure cleanliness and upkeep of common areas, including the kitchen and conference rooms. • Provide snacks for the reception area and executive conference room.• Keep copiers and printers stocked with paper daily. • Input and manage company contacts, photos, and calendar items. • Draft written responses or replies by phone or email as required • Sort and distribute company mail and ensure timely pickups from various departments. • Maintain inventory of supplies and order as necessary. • Track charitable contributions and sponsorships; process related documentation. • Plan and execute special events as requested by owners and senior management. • Provide coverage for the reception desk as scheduled.• Assist with special projects as assigned by supervisors. Assistant Leasing Agent (Daniels Creek & Larkin Creek Properties): • Support the Community Manager with leasing, administrative, and operational tasks. • Facilitate a consistent customer experience on-site and contribute to quality operations. • Assist with incoming leasing inquiries, including answering calls and showing apartments. • Process lease applications, conduct credit checks, employment verifications, and background checks • Track leasing information and input data into the software reporting system. • Prepare lease and move-in packets, and schedule lease signings as necessary. • Ensure utility services are transferred for new residents by following up with utility companies. • Assist with move-ins, move-outs, and property inspections as required.• Receive and post rental payments, and prepare bank deposits accurately. • Maintain and deliver delinquency reports and late notices in a timely manner. • Take and follow up on resident work orders, tracking and logging completed tasks. • Assist in processing invoices when necessary, including documentation and filing. • Prepare lease renewals for distribution and follow up with residents regarding lease end dates. • Coordinate community social events and assist in the execution of activities. • Conduct market surveys and contribute to community engagement efforts. Education and Experience: • Associate’s Degree is preferred along with three to five years of experience in administrative support and or Leasing Agent roles. • Experience with analysis and administrative functions is highly desired. Skills and Qualifications: • Strong decision-making and judgment skills. • High level of professionalism and ability to develop strong relationships within a team environment. • Excellent organizational skills with the capacity to prioritize multiple tasks effectively. • Strong customer service and communication skills, both written and verbal. • Proficiency in Microsoft Office, spreadsheets, databases, and word processing tools. Administrative Assistant & Leasing Agent This dual role combines the need for strong administrative capabilities with community engagement responsibilities to support our goals of excellence and service quality.