*Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: Basic Function: The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back – up receptionist role, as needed. WORK PERFORMED: • Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested. • Arrange/Schedule meetings and travel as necessary; organize and submit expense reports. • Answer telephones in a professional and courteous manner, taking accurate phone messages, responds to general inquiries, and where necessary, direct caller to the appropriate department or individual for further assistance. • Conduct the saving of electronic files and email in appropriate project folders to assist with maintaining organized electronic files. • Draft basic documentation from Corporation templates, use mail merge system for disbursement of information. • Create and maintain multiple project tracking Excel spreadsheets. • Conduct scanning including disassembling documentation, copying/scanning all materials, and resemble back to original format for filing of original materials. • Check invoices for accuracy and valid signatures prior to department head’s approvals, as assigned. • Process incoming fee checks. • Assist other support staff in the department or elsewhere in the Corporation, as required. MINIMUM REQUIREMENTS: Education Level Required: High School diploma or equivalent. Associated degree preferred. Relevant Experience required: 1 to 3 years of office experience. Knowledge Required: Basic knowledge of MS Office, Excel plus Power Point preferred but will train the right candidate. Excellent communication skills – both written and verbal; Excellent follow up skills; Excellent organizational skills, ability to multi-task. Able to handle correspondence when directed.