Job Title: Proposal Administrator Job Description: The Proposal Administrator will be an integral part of the Business Development team, helping to coordinate the complete proposal lifecycle, acting as a central hub for creating compelling, compliant, and high-quality proposal submissions. They ensure all RFP/RFQ/RFI requirements are addressed, and documents are submitted correctly and on time, supporting company business development efforts. Job Responsibilities: Proposal management • Review solicitations (e.g., NASA, DoD, Space Force, ESA, commercial customers) to identify administrative and compliance requirements • Manage proposal development from receipt of RFP/RFQ/RFI through final submission to ensure compliance with internal and customer reviews and requirements • Create and maintain proposal schedules, budgets, compliance matrices, and action item trackers • Coordinate inputs from engineering, technical teams, finance, contracts, supply chain, and leadership • Maintain proposal libraries, templates, and past performance databases • Track proposal metrics (win/loss data, cycle time, workload) • Support continuous improvement of proposal processes and tools Administration • Provide administrative support to leadership, including coordination of schedules, communication, event coordination, facility management. • Support special initiatives including conducting research, compiling data, and seeing projects through completion. Skills + Experience: Mandatory: • Bachelor’s degree in Engineering, Business, or related field (or equivalent experience) • 5+ years of experience in proposal administration, contracts, or business development (aerospace/defense preferred) • Clear communicator across technical and executive stakeholders • Excellent technical written communication and document formatting abilities • Proficiency in Microsoft Office (Word, Excel, PowerPoint); SharePoint • Strategic thinking and attention to detail and accuracy • Strong project, time management and prioritization skills to manage multiple projects and deadlines • High degree of integrity and discretion with ability to handle sensitive information with strict confidentiality. • Proactive critical thinking to anticipate needs and troubleshoot issues independently. Preference will be given to: • Familiarity with government and commercial proposal processes • Experience with space, aerospace, defense, or advanced technology companies • Familiarity with FAR/DFARS and government contracting terminology • Experience with proposal management software and content libraries. • Experience supporting NASA, DoD, Space Force, or commercial space customers • Experience with cost volume development, analysis and pricing strategy • Strong project management, writing, editing, and communication skills. • Ability to understand client needs and business strategy. • Adaptability in a fast-paced, ambiguous, deadline-driven environment MMA also values: • Strong communicators. • Collaborative team players. • Creative and resourceful problem solvers. • Focus on excellence.