Company Description You’ll be the right hand to a CEO who moves fast and expects the same. You’ll manage everything from daily operations and strategic scheduling to personal errands and hands-on execution when needed at the CEO’s residence. Your mission: keep the CEO operating at peak performance — in business and in life. You’ll need to be equally comfortable managing high-level business priorities and handling personal logistics with discretion and precision. Job Description What You’ll Do • Manage complex calendars, meetings, travel, and communications across multiple ventures and time zones • Handle calls and correspondence with professionalism and confidence — you’re representing the CEO’s brand and energy • Serve as the gatekeeper: filter, prioritize, and route information to keep things moving efficiently • Coordinate with internal teams, vendors, and business partners to ensure deliverables are executed on time • Manage and track follow-ups, commitments, and strategic tasks — nothing slips through the cracks • Support personal responsibilities: scheduling, errands, and general logistics as directed • Work primarily from the Downtown Orlando office, with flexibility to work from the CEO’s residence occasionally when required • Anticipate needs — from preparing materials to pre-empting scheduling conflicts — and solve problems before they’re problems • Use modern tools to drive productivity and communication, including Slack, Zoom, ChatGPT, Fireflies, GoHighLevel, and Microsoft Outlook Who You Are • Driven: You operate with urgency, focus, and ownership. You don’t wait to be told twice. • Tech-Savvy: You’re confident using digital platforms like Slack, Zoom, GoHighLevel, and ChatGPT to stay organized and efficient. • Polished Communicator: Whether over the phone, email, or in person, you’re confident, clear, and persuasive. • Detail-Oriented: You notice what others miss and stay two steps ahead. • Thick-Skinned: You can handle direct feedback, tight deadlines, and shifting priorities without losing composure. • Trustworthy: You’ll be managing sensitive information and personal affairs — discretion is non-negotiable. • Adaptable: You can move seamlessly from coordinating a high-level meeting to ensuring follow-through on personal logistics. • Business-Minded: Former real estate professionals often thrive here — you understand deal flow, client management, and how to make things happen. Qualifications • Minimum 3 years of experience as an Executive or Personal Assistant supporting a high-level executive • Proven ability to manage complex schedules, priorities, and workflows • Strong communication skills — verbal and written • Experience using Slack, Zoom, GoHighLevel, ChatGPT, Fireflies, and Microsoft Outlook • Reliable transportation and flexibility to support offsite needs when required • Availability beyond traditional hours when business demands it — this role supports an executive who doesn’t clock out at 5 PM Additional Information Compensation & Benefits • Competitive salary commensurate with experience • Performance-based bonuses • Modern Downtown Orlando office environment • Growth potential across multiple ventures within Quest Management Services PHYSICAL REQUIREMENTS • MUST be able to verbally speak without accommodations – face to face, through landline, through PC phone and/or other means required to perform job duties. • MUST be able to view computer screens for the duration of your work shift. • Continuous sitting throughout the work shift - we offer stand / sit desks in our office • Repetitive movements of hands, fingers and arms for typing and/or writing during work shift • Must be able to work standard office equipment: computers, fax machines, copiers, printers, telephones, etc. • Frequent bends, kneels and crouches • Must be able to read small print • Stooping and bending to files, supplies, mobility to complete tasks • Frequently lifts, carries or otherwise move and position objects weighing 10-20lbs • Ability to reach with hands and arms • Must be able to handle stress • Work requires hand dexterity for office machine operation PERFORMANCE MANDATES • Client communication returned within 24 hours • Internal organizational communication returned within 2 hours • Attendance and participation in area, client and organizational meetings • Timely completion of all required and staff development elective education courses • The constant ability to remain professional and respectful in all internal and external communication • Other position related duties as identified by leadership