Overview GENERAL SUMMARY OF POSITION: Under the direction of the Director of Admissions or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions. Responsibilities MAJOR RESPONSIBILITIES: • Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement • Compile budget information, support department accounting, and assist with all fiscal projects • Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget • Coordinate travel • Perform complex and varied executive/administrative functions which require a high degree of independent action • Design and produce graphics using a variety of software applications • Train staff in both basic and enhanced use of software applications • Oversee, train, and monitor clerical staff • Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information • Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department • Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary • Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization • Performs other duties as required. Qualifications REQUIRED QUALIFICATIONS: • Bachelor of Science degree in a related field, or equivalent experience • 1-3 years of experience in executive/administrative coordination, or related experience • Excellent word processing and spreadsheet skills • Strong grammar, spelling, and oral and written communication skills required • Demonstrated the ability to organize and manage a complex office environment with minimal supervision • Demonstrated initiative and independent judgment in organizing and completing projects. Additional Information KEY ACCOUNTABILITIES Office Administration & Operations -Serves as the primary reception contact for the Office of Admissions, greeting and directing visitors. -Oversees office supply ordering, inventory, and records management. -Assists Director of Admissions with annual budget preparation as needed. Admissions Systems & Data Management -Maintains admissions data and scenarios in PeopleSoft and EPiServer. -Conducts annual system reviews with IT and assists with testing for upcoming admissions cycles. Interview Program Management -Manages the set-up of the interview process for 1000 plus interviews. -Manages logistics for applicants and raters including schedules and training. -Maintains the trained interview rater pool and updates schedules accordingly. Admissions Committees & Governance Support -Maintains committee membership lists. -Schedules meetings and manages meeting invitation process for -Advisory and Admissions Committee meetings. -Provides administrative and logistical support to committee members as needed. Student Ambassador & Engagement Programs -Maintains Student Ambassador membership and assists with website updates. -Coordinates ambassadors for tours, info sessions, Q&A events, and special programs. Major Events & Program Support -Supports planning and execution of all admissions events. -Organizes catering, room reservations, student committees, vendors, materials, and on-site logistics.