Behavioral Health Administrative Assistant Reports to Director of Behavioral Health Background: Cahaba Medical Care Foundation is a community health center providing medical, pharmacy, dental, and behavioral health services to diverse underserved communities in Jefferson, Bibb, Perry, Chilton, Shelby, Marengo, and Wilcox counties. We are a Level 3 Patient-Centered Medical Home and Joint Commission accredited organization, committed to increasing integration and coordination of behavioral health and primary care. This is an exciting, fast paced practice with a strong mission and commitment to providing high quality care. Purpose: To provide administrative, clerical, and operational support in a behavioral health setting so that clinicians can focus on patient care and patients have an organized, efficient experience. Responsibilities and Duties: • Makes arrangements for meeting and trainings, as needed • Provide quality customer service • Serves as the contact person for the Behavioral Health Department/SUD Program • Screen calls, emails, and other correspondence sent from reception • Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator • Functions as administrative support for Director of Behavioral Health and SUD Coordinator • Organize, maintain, and file digital files and records • Prepare and edit correspondence, reports, spreadsheets, and presentations • Complete special projects as assigned • Assisting with other overflow work as directed by the Director of Behavioral Health • Prompt, Regular attendance at the office • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. • Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information • Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) • Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed • Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health • Receives and processes referrals for the Behavioral Health Department • Completes monthly medicaid verifications for patients enrolled in the Ryan White Program • Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed • Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments • Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Qualifications: • Knowledge of behavioral health and social work concepts • Excellent organizational, interpersonal and communication skills • Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) • Project coordination experience • Ability to work well with various levels of internal management and staff as well as outside vendors and clients • High level of flexibility and willingness to help with the daily tasks